TMD- Human Resources Specialist II-III (Staffing Specialist)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT: 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00056724

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals.  Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.  The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

Human Resources Specialist II

BRIEF POSITION SUMMARY

Performs routine (journey-level) human resources management work for the Texas Military Department (TMD) with an emphasis on staffing and classification. Ensures compliance with state and federal laws and regulations. Reports to the Human Resources Manager. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Assist in recruiting, screening, and interviewing applicants; evaluating their qualifications; and referring qualified applicants to the appropriate hiring manager.
• Provide advice and counsel and answer mainly routine questions from employees and managers on human resources policies and procedures.
• Collaborate with hiring supervisors, management and administrative support staff to draft and develop job postings, including job descriptions, minimum and preferred qualifications and physical/working conditions.
• Ensure positions are properly classified under the State of Texas Classification plan and assigns Fair Labor Standards Act (FLSA) designations as necessary.
• Prepare, revise, approve and/or make appropriate recommendations on job postings, screening criteria and interview questions.
• Administer the applicant tracking system; track and facilitate the approval of requisitions and job postings; screen applications for minimum and preferred qualifications; and maintain electronic job posting records.
• Ensure approved job postings are listed on TMD’s public website and other required sites.
• Assist TMD’s Veteran Liaison with Veteran related questions for applicants.
• Assist with the recruitment of applicants; attend job fairs and advise management on and execute recruiting strategies.
• Review hiring recommendations and audit selection packets to ensure compliance with hiring practices, policies and procedures and other employment laws.
• Coordinate or conduct pre-employment reference and background checks.
• Extend and/or negotiate approved job offers.
• Assist in preparing for and conducting new hire orientation.
• Assist with the testing and implementation of new applicant tracking systems; troubleshoots system issues and provides technical expertise and support to users.
• Assist in updating training and reference materials and conduct training related to the hiring process.
• Maintain the job description bank in SharePoint.
• Assist in preparing or revising job descriptions.
• Assist in planning, developing, revising, and implementing human resources policies, procedures, and forms.
• Identify human resources issues and recommend solutions and process improvements.
• Serve as a backup to the Time and Leave Specialist.
• Support other HR programs and staff as needed, including training, benefits, compensation, records management, performance management and employee relations.
• Attend work regularly and observe approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Performs related work as assigned.

Human Resources Specialist III

BRIEF POSITION SUMMARY

Performs complex (journey-level) human resources management work for the Texas Military Department (TMD) with an emphasis on staffing and classification. Ensures compliance with state and federal laws and regulations. Reports to the Human Resources Manager. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Implement and administer the agency’s recruitment and selection program.
• Collaborate with hiring supervisors, management and administrative support staff to draft and develop job postings, including job descriptions, minimum and preferred qualifications and physical/working conditions.
• Ensure positions are properly classified under the State of Texas Classification plan and assigns Fair Labor Standards Act (FLSA) designations.
• Prepare, revise, approve and/or make appropriate recommendations on job postings, screening criteria and interview questions.
• Administer the applicant tracking system; track and facilitate the approval of requisitions and job postings; screen applications for minimum and preferred qualifications; and maintain electronic job posting records.
• Ensure approved job postings are listed on TMD’s public website and other required sites.
• Serve as a TMD Veteran Liaison for applicants.
• Coordinate the recruitment of applicants; attend job fairs and advise management on and execute recruiting strategies.
• Review hiring recommendations and audit selection packets to ensure compliance with hiring practices, policies and procedures and other employment laws.
• Coordinate or conduct pre-employment reference and background checks.
• Extend and/or negotiate approved job offers.
• Conduct New Employee Orientation and Onboarding.
• Assist with the testing and implementation of new applicant tracking systems; troubleshoot system issues and provides technical expertise and support to users.
• Develop and update training and reference materials and conduct training related to the hiring process.
• Maintain the job description bank in SharePoint.
• Provide advice and assistance on classification, compensation, recruitment, retention, benefits, leave provisions, employee relations, and salary administration matters.
• Prepare, maintain and analyze human resources correspondence and reports.
• Assist in planning, developing, revising, and implementing human resources policies, procedures, and forms.
• Identify human resources issues and recommend solutions and process improvements.
• Serve as back up to the Compensation Specialist processing personnel action requests and ensuring compliance with compensation and classification requirements.
• Support other HR programs and staff as needed, including training, benefits, time and leave, records management, performance management and employee relations.
• Attend work regularly and observe approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Perform related work as assigned.

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required (substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in human resources management, business or public administration, organizational development, or a related field is preferred.

   

EXPERIENCE:

HR Specialist II

• One (1) year of experience working in human resources management work is required.
• Experience using MS Word, Excel and Outlook is required.

HR Specialist III

• Two (2) years of experience working in human resources management work is required.
• Experience using MS Word, Excel and Outlook is required.

PREFERRED EXPERIENCE:

• Experience working in staffing and recruitment is preferred.
• Experience working with the State of Texas classification plan is preferred.
• Experience using SharePoint, Centralized Accounting & Payroll/Personnel System (CAPPS), Uniform Statewide Payroll/Personnel System (USPS) is preferred.
• Experience working with applicant tracking systems including Work in Texas and CAPPS Recruit is preferred.

SUBSTITUTION:

• Additional years of experience working in human resources may substitute for the required education on a year-per-year basis.

REGISTRATION, CERTIFICATION OR LICENSURE:

• A valid driver's license is required. *The ability to obtain a Texas Driver’s License will be required within the first 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.
• A current HR certification to include PHR, SPHR, SHRM-CP or SHRM-SCP is preferred.
• Common Access Card (CAC) holder is preferred.

OTHER REQUIREMENTS:

• Background Investigation.  Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S.  The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.  All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship.  Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Human Resources Specialist II

Knowledge of:

• principles and practices of human resources management
• human resources programs such as employment, compensation, classification, employee relations, and benefits
• agency human resources policies and procedures
• State of Texas statutes, statewide policies and procedures and federal regulations related to hiring, selection and placement of personnel
• job evaluation methods
• the Fair Labor Standards Act (FLSA)
• State of Texas Classification system and compensation rules, principles and practices
• federal, state, and local laws and regulations governing personnel activities.

Skill in:

• oral and written communication
• using a computer and human resources-related software applications
• handling multiple tasks and prioritizing
• analysis and organization
• operating MS Word, Excel and Outlook and other software applications
• operating the Centralized Accounting and Payroll/Personnel (CAPPS)
• operating applicant tracking systems including Work in Texas and CAPPS Recruit
• researching and referencing laws, rules, regulations, policies and procedures.

Ability to:

• explain policies and procedures to staff and the public
• maintain confidential and sensitive information and display a high degree of professionalism and integrity
• develop and analyze human resources processes
• establish and maintain effective working relationships with applicants, employees, and the general public
• communicate effectively
• troubleshoot to identify issues and solutions with applicant tracking systems
• draft and revise job descriptions
• evaluate applicant qualifications and analyze job requirements
• stay abreast of current laws, rules, regulations, policies and procedures
• interpret laws and regulations
• demonstrate excellent customer service skills
• work in a military organization.

Human Resources Specialist III

Knowledge of:

• principles and practices of human resources management
• agency human resources policies and procedures
• State of Texas statutes, statewide policies and procedures and federal regulations related to hiring, selection and placement of personnel
• job evaluation methods
• the Fair Labor Standards Act (FLSA)
• State of Texas Classification system and compensation rules, principles and practices.

Skill in:

• analysis and organization
• operating MS Word, Excel and Outlook and other software applications
• operating CAPPs
• operating applicant tracking systems including Work in Texas and CAPPs Recruit
• researching and referencing laws, rules, regulations, policies and procedures.

Ability to:

• maintain confidentiality and display a high degree of professionalism and integrity
• troubleshoot to identify issues and solutions with applicant tracking systems
• gather and analyze data without compromising accuracy
• draft and revise job descriptions
• evaluate applicant qualifications and analyze job requirements
• stay abreast on current laws, rules, regulations, policies and procedures
• interpret laws and regulations
• explain policies and procedures to employees, managers and applicants
• communicate effectively verbally and in writing
• demonstrate excellent customer service skills
• present information before groups and/or individuals
• train others
• establish effective working relationships throughout the agency, military components and the general public
• establish effective working relationship with supervisor, co-workers and subordinates
• work effectively and cooperatively in a small team
• report for and work the designated schedule
• work in a military organization.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing, and walking to perform job duties. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying.  Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary   proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 42A Human Resources Specialist, 42B Human Resources Officer

United States Navy: PS Personnel Specialist, 120X RL Special Duty Officer- Human Resources Officer

United States Coast Guard: SEI11 HR Manager

United States Marine Corps: 8411 Recruiter

United States Air Force: 3G0X1 Talent Acquisition

Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResourcesandTrainingandDevelopment.pdf

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov  

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.