Key skills
Communication
About this role
PRIMARY RESPONSIBILITIES
- Oversee administrative procedures and processes for executive management.
- Prepare, review and answer correspondence.
- Organize and maintain file system, file correspondence and other records.
- Greet scheduled visitors and escort to appropriate area or person.
- Answer and screen manager's telephone calls.
- Coordinate and arrange meetings, order lunches, prepare agendas, reserve and prepare facilities, scribe if
- necessary.
- Arrange extensive travel arrangements; coordinating airline and auto rental reservations, and hotel accommodations.
- Schedules meetings and appointments and maintains calendar of events, keeping itinerary of commitments updated.
- Prepares, reviews and answer correspondence.
- Prepare presentation materials for internal and external meetings.
- Sets up meetings, video conferences, and conference calls on and off site as needed..
- Types and composes letters, memos, reports and presentation material using appropriate software.
- Uses extensive knowledge of the executives schedules, priorities and business practices to proactively respond to daily issues and requests as authorized.
- Manage projects when needed
- Make copies of correspondence or other printed materials.
- Order and maintain supplies and arrange for equipment maintenance.
- Act as a change role model continuously striving to improve.
- Perform other work-related tasks as assigned.
- Comply with all NOV Company and HSE policies and procedures.
- Manages a variety of projects to help ensure successful and timely completion.
EDUCATION & EXPERIENCE QUALIFICATIONS
- High School Diploma or GED, AA degree desired but not required.
- 4 – 7 years general administrative support assistant experience required; administrative/secretarial/facilities coordination experience supporting executive personnel preferably demonstrated support at the Sr. Vice President of Operations level.
- High School diploma or equivalent, associates preferred.
- Proficient knowledge with computer software to include, but not limited to: Microsoft Outlook, Microsoft PowerPoint, Excel, and Word.
- Strong commend of the English language.
- Strong problem-solving skills to identify and resolve problems in a timely manner.
- Must demonstrate a proven ability to coordinate, direct and maintain highly confidential work and materials.
- Excellent organizational and planning skills in order to prioritize and plan work activities efficiently.
- Must be able to take and follow written and oral instructions.
- Proven abilities in managing a number of tasks simultaneously
JOB REQUIREMENTS
- Organized and analytical, able to eliminate implementation obstacles through creative and adaptive approaches.
- A resilient and persuasive change agent with high integrity and confidentiality
- Excellent interpersonal communications skills
- Dynamic energetic and proactive with an open authentic and to the point personality
- The highest standards in terms of ambition, flexibility performance and ethics
- Excellent written and oral communication skills. Proven demonstration of effective and efficient interfacing with all levels of employees, particularly at the executive level.
- Must demonstrate a proven ability to coordinate, direct and maintain highly confidential work and materials.
- Flexible and willing to work additional hours in order to complete special projects.
- Onsite role
COMPETITIVE BENEFITS: (visit usbenefits.nov.com for more information about our benefits offerings)
- 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
- Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.
- FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
- FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
- All regular full-time employees receive up to 11 paid holidays per year.
NOV is an equal opportunity employer. This job description is subject to change without notice. This description is intended to explain the general nature and level of work being performed by people assigned to this position. It is not intended to be an entire list of all activities, tasks and skills required of people in this position.