Key skills
Communication
About this role
About UniUni
Who Are We?
UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients.
What Do We Offer?
At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story.
Position Overview
The Warehouse Administrative Assistant supports daily warehouse operations by handling administrative tasks, document control, driver paperwork, and supply management. This role works closely with warehouse staff, dispatch teams, and management to ensure operational records are organized, expenses are properly tracked, and warehouse administrative processes run efficiently.
Key Responsibilities
1. Department Communication Support
- Assist with communication between departments including warehouse, dispatch, HR, and management.
- Help relay operational updates and internal notices when needed.
- Support coordination of internal meetings and scheduling.
2. Vendor Invoice & Expense Tracking
- Assist with collecting and organizing vendor invoices related to warehouse operations.
- Track basic operational expenses such as supplies, services, and warehouse purchases.
- Maintain records for expense documentation and submit to finance when required.
- Support warehouse management in basic cost tracking.
3. Warehouse Supplies & Purchasing Support
- Monitor inventory of warehouse supplies and office materials.
- Assist with ordering supplies when stock levels are low.
- Maintain records of supply usage and purchasing history.
- Support warehouse management with purchase requests when necessary.
4. Warehouse Document Control
- Organize and maintain warehouse operational documents including:
- Operational procedures
- Vendor contact information
- Warehouse compliance documents
- Equipment and asset records
- Ensure documents are properly stored and easy to access.
5. General Office & Warehouse Support
- Support general office administrative work in the warehouse.
- Assist with document preparation, filing, and record keeping.
- Help coordinate basic internal communication between departments.
- Assist management with other administrative tasks as needed.
Qualifications
- High school diploma or associate degree preferred.
- 1+ year of administrative or office experience (warehouse or logistics experience preferred).
- Basic proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong organizational and documentation skills.
- Ability to work in a fast-paced warehouse environment.
Preferred Experience
- Logistics or warehouse administrative experience.
- Experience working with delivery or dispatch operations.
- Familiarity with warehouse or logistics systems.
Key Skills
- Administrative organization
- Document management
- Communication and coordination
- Basic expense tracking
- Attention to detail