Sr. Award Analyst

Minimum Education
Bachelor's Degree Business, Health Care, Public Administration or related field (Required)

Minimum Work Experience
2 years Progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. (Required)

Functional Accountabilities
Specialized Award Setup 50%
 

• Analyze awards/amendments for terms and conditions, deliverables requirements, and other stipulations that affect setup of awards in information system.

• Identify contract types, award types, risk level, award management team assignments, and other key data points to correctly categorize award.

• Serve as liaison between multiple teams to gather documentation necessary for award setup.

• Work with Grants and Finance Administrators to obtain budgets for new awards and continuing years.

• Responsible for maintaining information systems and official records to keep department records accurate, complete and up-to-date at all times.

• Work closely with post-award analyst to resolve issues related to representation of awards in information systems.

• Adhere to office policies, procedures, guidelines and processes to ensure compliance with sponsors and funding agencies.

• Interact with principal investigator and other CNMC departments (such as subcontracts team) in the performance of duties.

• Respond to general inquires and provides technical assistance within scope of work as needed.

Quality Control 25%
 

• Conduct a Quality Control/Quality assurance review for each award and modifications to awards to ensure that the appropriate action is being taken; follow up with Grants Specialist or Director with any concerns.

• Work with OGC teams to update incorrect awards and modification requests, using both system software and in-person meetings.

• Review awards at a high level in order to prevent errors being introduced into grants management and financial software systems.

• Partner with OGC staff to establish reporting systems that provide dashboard-style turnaround times as well as identifying aging awards and mods that need leadership or specialist assistance.

• Using the reporting system, periodically apprise OGC leadership on award setup metrics.

General Responsibilities 25%
 

• Ad hoc projects related to system maintenance, policy revisions, reporting

• Respond to customer via telephone or email within 24 business hours.

• Maintain CNMC organizational and departmental policies, procedures and best practices.

• Regularly attends departmental meetings (e.g. pre-award staff, center and all-staff).

• Provide regular productivity updates to Director.

• Follow department resource and reference documents.

• Constantly monitors turnaround time and ensures deadlines for deliverables are met.

• Provides daily supervision for Award Analyst(s).
• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance