Inventory Management Specialist

Application Deadline: 24 April 2026

Department: Other

Employment Type: Full Time

Location: Annapolis

Compensation: $22.00 - $25.00 / hour

Description

The Naval Academy Business Services Division (NABSD) is a fantastic place to anchor your career. With several new venues launching this summer, we are entering an exciting phase of growth and are looking for fresh talent. Plus, as part of the Federal government, our positions come with the stability and excellent benefits you’d expect from a top-tier employer. Full Time scheduling with 8-hour daytime shifts, Monday – Friday, occasional holidays.


Job Description: 


The Inventory Management Specialist (IMS) position is located within the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Naval Academy Business Services Division (NABSD) Retail Dining & Hospitality, Annapolis, Maryland. NAFI is an entity that generates its own funds through its operations, and is not funded by Congress. The purpose of the position is to ultimately aid the Inventory Manager and actively participate in the receipt, storage, maintenance, and/or periodic physical inventories of merchandise sold and supplies used across a variety of NABSD’s business units.

Key Responsibilities

• Acts as central coordinator of all receiving documents and paperwork related to the receipt of resale and non-resale merchandise for designated NABSD business operations.


• Inspects incoming deliveries for quality and quantity, comparing receiving documentation against purchase and/or transfer order documents.


• Verifies and uploads all necessary receiving paperwork into inventory management software applications and communicates with managers and buyers regarding any discrepancies or issues.


• Coordinates the transfer of goods from one location to another, as necessary. Ensures all transfer order documentation is complete and accurate.


• Conducts routine periodic inventories of storage and/or retail spaces and reconciles inventory data in inventory management software.


• Prepares spaces for and assists with inventory counting and/or audits.


• Communicates with the Inventory Manager on all matters pertaining to merchandise inventories, quantities on hand, stock levels, and spot inventory/cycle count record keeping and planning.


• Aids management in identifying program deficiencies and assists in determining the impact to the patron community of changes in service to designated business units.


• Works toward optimizing procedures and becoming a subject matter expert in receiving and distributing merchandise with regard to inventory management software and handheld scanning technology.


• Work requires frequent moderate lifting and carrying of objects weighing up to fifteen pounds. Pushing, and pulling objects weighing up to twenty pounds and occasionally lifting up to and over forty pounds. Heavier objects are usually transported with the aid of a cart or dolly.


• Work requires physical exertions such as long periods of standing, walking, recurring bending, crouching, stretching, reaching or similar activities. Incumbent will be exposed to uneven, slippery, or wet surfaces.

Skills, Knowledge and Expertise

1.     Incumbent must have three years of equivalent administrative/management/inventory experience in the hospitality industry. Education in Business Administration, Supply Chain Management, Operations Management, Logistics Management or related focus preferred. 


2.     Candidates must be proficient with Google Suite, MS Office Suite. Experience using inventory software for product receiving is preferred. 


3.     Incumbent must have the ability to self-manage with little to no supervision, and have strong organizational skills with the ability to plan out duties to meet deadlines. 


4.     Experience coordinating with different departments, and delivering goods to multiple locations. Valid driver’s license required. 


5.     Experience in food service and proper food storage techniques like "FIFO."