Office Assistant (Part-time)

FlexTrade Systems is a provider of customized multi-asset execution and order management trading solutions for buy- and sell-side financial institutions. Through deep client partnerships with some of the world's largest, most complex and demanding capital markets firms, we develop the flexible tools, technology and innovation that deliver our clients a competitive edge. Our globally distributed engineering teams focus on adaptable technology and open architecture to develop highly sophisticated trading solutions that can automate and scale with your business strategies.

At FlexTrade, we hold our values close to heart, with pride and gratitude, as they guide us in everything that we do. We are dedicated to giving our clients a competitive edge, taking ownership of our responsibilities, being flexible to adapt to ever changing environment and technology, bringing integrity to ever interaction and we continue to improve, grow together and collaborate as one team. All of these while having Fun truly makes FlexTrade a wonderful place to work.

Office Assistant

We’re looking for a Part-time Office Assistant who’s equal parts organizer, problem-solver, and vibe-keeper. If you're the type who thrives on multitasking, staying ahead of details, and creating a great office experience for everyone—you’ll fit right in.

Key responsibilities:

Office Operations & Organization

· Own the office’s “look & feel”—clean, organized, and welcoming

· Set up desk spaces for new hires

· Keep the kitchen, supply areas, and shared spaces functional and refreshed

· Create and maintain filing systems that make information easy to find

· Review and approve supply requests and support day-to-day clerical needs

Visitor Experience

· Be the friendly face of the office—welcome guests, manage check-ins, and oversee front desk flow.

Employee Visit Coordination & Travel Support

· Handle logistics and make sure every visitor feels supported from start to finish.

Vendor & Facility Management

· Be the point of contact for key vendors: maintenance, supplies, mail, and repairs

· Monitor office equipment and systems—postage meter, copiers, conference room scheduling—and troubleshoot issues early

Inventory & Supply Flow

· Track inventory and reorder office supplies to ensure consistent availability

· Fulfill special staff requests

Event Support & Planning

· Manage the weekly office planning of breakfasts/lunches

· Handle logistics, communication, coordination, and invoices

Cross-Team Collaboration

· Provide research, coordination, and administrative support where needed

· Other relevant duties

Requirements

• Strong organizational skills with the ability to multitask, stay proactive, and manage daily office needs.
• Positive, professional communication style and a friendly approach when interacting with employees and visitors.
• Eagerness to learn, take ownership, and support a wide range of office operations—even without prior corporate experience.