AI Systems Delivery Manager (AI Delivery Lead / AI Project Manager)

Rubix Agency is a strategic growth consultancy focused on helping high-growth companies drive profitable growth through innovative solutions. They are seeking an AI Systems Delivery Manager to oversee the execution and management of internal AI automation initiatives, ensuring that projects are delivered on time and meet quality standards.

Responsibilities:

• Lead async daily check-ins with the Automation Engineer
• Evaluate task complexity and delivery estimates
• Flag blockers, ambiguous specs, or capacity concerns
• Review completed automation builds against specs
• Translate leadership automation concepts into clearly scoped workflow specs
• Break larger initiatives into sequenced milestones with owners, deadlines, and Definition-of-Done
• Maintain documentation for engineers to execute tasks independently
• Manage AI/automation pipelines in ClickUp (boards, statuses, dependencies, deliverables)
• Ensure project state reflects reality
• Build reusable templates for recurring automation tasks (n8n workflows, API integrations, reporting automations)
• Deliver weekly velocity and delivery performance reports
• Track cycle times from task creation to production launch
• Maintain a transparent ship log of deployments and outcomes
• Lead weekly syncs to review shipped work, upcoming tasks, and at-risk initiatives
• Prioritize high-impact automation work
• Build and maintain SOPs for automation delivery
• Create intake processes to enforce clarity before work begins
• Develop quality checklists for common deliverable types
• Ensure production workflows have basic documentation
• Participate in ideation sessions and propose new automation concepts
• Identify operational inefficiencies and recommend automation solutions
• Stay current on AI, integration, and automation trends
• Contribute to the automation roadmap with rough scope and business case

Requirements:

• 3–6 years in technical project management, delivery management, AI operations, or automation project coordination
• Ability to read and interpret workflow automation builds (n8n, Make.com, Zapier)
• Experience managing technical contributors with clear accountability
• Proficiency with ClickUp for project and task management
• Excellent English communication skills for async remote coordination
• Basic understanding of performance marketing metrics (ROAS, CPA, CAC, LTV) and marketing data pipelines
• Experience managing automation pipelines or API integration projects
• Familiarity with AI tools and APIs (OpenAI, Claude, Perplexity)
• Startup, agency, or AI-first environment experience
• Technical writing, QA, or workflow documentation background
• Exposure to performance marketing platforms (Meta Ads, Google Ads, Klaviyo, Shopify)
• Basic Python scripting knowledge