Office Manager & Executive Assistant

About Metergy Solutions Inc. (“Metergy”)  Metergy has the energy, rapid growth and excitement of a startup, together with a rock-solid, recession-proof business that has a 45 year track record. We’re a technology company that drives huge carbon emission reductions. This is a once-in-a-career opportunity.  As one of North America’s most experienced submetering providers, Metergy has brought turnkey solutions to clients for over 45 years. Metergy supplies, installs and remotely reads meters to measure individual suite consumption of electricity, water, gas, and thermal energy in multi-residential and commercial buildings, and bills and collects for the cost of commodities and administrative charges for the services provided. The business model allows for long-term recurring revenue through an innovative Submetering as a Service (SaaS) model. Submetering is proven to reduce in-suite energy consumption by 40%, driving decarbonization efforts for Metergy’s clients. This performance has enabled Metergy to issue green bonds and obtain green financing.     Positioned as the #1 submeter provider in the New York and Canadian markets, and one of the largest in North America, Metergy has more than 900,000 contracted meters, issues over 4M utility bills annually and has over 500 team members. Metergy is a portfolio company of Brookfield Infrastructure Partners. Brookfield is one of the world’s largest investors, owners and operators of infrastructure assets across the utilities, transport, energy, data and sustainable resources sectors. This sponsorship provides Metergy with access to large-scale capital, infrastructure investment expertise and global reach.   Our Mission  Provide building owners and occupants with accurate and reliable utility consumption data through market-leading expertise in turnkey submetering and billing, while fostering a workplace with inspired team members empowered to do more good.  At Metergy, we don’t just believe in our people; we champion them. When individuals feel valued, supported, and inspired to grow, incredible things happen. That’s why we’re thrilled to be recognized as a Great Place to Work for the second consecutive year! This achievement reflects our unwavering commitment to building a workplace that’s respectful, inclusive, and high-performing. Come be part of a team that leads with passion, thrives on positivity, and delivers with precision. We’re proud of who we are and even prouder of where we’re headed.
Metergy office location is in Markham but will be moving to North York in Fall 2026!

The Office Manager & Executive Assistant is responsible for the day‑to‑day operations of the Toronto office while providing high‑level executive support to select C‑level leaders. This role serves as a key point of contact for employees, vendors, and visitors, manages office resources, and coordinates meetings and events, while proactively anticipating executive needs and managing priorities with precision. Ideal for an organized, detail‑oriented professional who thrives in a fast‑paced, in‑person environment, this position requires strong independence, flexibility, and a willingness to wear multiple hats.
This is a full‑time, on‑site role based in the Toronto office, five days per week.

Office Management Responsibilities

• Manage all key relationships with office suppliers as well as being the prime liaison with building management for our leased facilities. 
• Accountable for Onboarding/Offboarding of new employees with building/office security pass set-up. 
• Accountable for all Mail and Courier deliveries throughout the day. 
• Validate all office services received for approval on invoices from suppliers. 
• Have pride of place; ensure our workplace is neat, organized and stocked with appropriate resources. 
• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures. 
• Maintain and build company culture by initiating creative initiatives and partnering with various members of the company – e.g. schedule and organize company events and social gatherings 
• Ensuring staff adherence to office procedures 
• Maintenance of supply inventory and arranging service of office equipment 
• Ensure timely processing and approval of invoices to avoid late payments. 

Executive Support Responsibilities

• Manage and optimize executive calendars; scheduling, prioritizing competing demands, coordinating requests, and resolving conflicts. 
• Liaise with leadership and internal/external stakeholders, ensuring professionalism and discretion in every interaction. 
• Prepare and edit correspondence, reports, and presentations using MS Office products. 
• Support executives in crafting clear, compelling communication for internal and external audiences.  
• Arrange domestic and international travel, including flights, accommodations, and itineraries.  
• Prepare, track and manage expense reports via expense reporting system 
• Support ad-hoc projects and events for the executive leaders and their leadership team as needed. 
• Professionally interact with clients and external stakeholders as directed. 
• Manage regular and adhoc reporting requirements.  
• Maintain organized digital files, shared drives, and documentation systems to ensure information is always accessible and up to date. 

Qualifications:

• 3-5 years in an Office Manager or Administrative / Executive Assistant position supporting executive‑level leaders in a professional environment is a must have! 
• Demonstrated success managing complex calendars, travel arrangements, and shifting priorities for multiple executives. 
• Exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks with grace and accuracy. 
• Advanced knowledge of the Microsoft Office suite of products – with demonstrated experience and high proficiency with Outlook (Calendar Management) and PowerPoint (helping with presentations formatting).   
• Proven ability to handle confidential information with integrity and sound judgment. 
• Strong written and verbal communication skills, with the ability to craft clear, polished, and professional messages. 
• Proactive, adaptable, and resourceful, with a talent for building strong relationships across diverse teams. 
• Experience in project coordination, marketing support, or related functions is considered an asset. 

Any shown ranges reflects base salary. We offer discretionary bonus and additional benefits, including health and retirement, as part of our total rewards program. 
Benefits & Perks
• Fully company covered heath and dental benefits from day 1• Company funded Health Spending Account• Plan for retirement with Deferred Profit Sharing Plan (DPSP) and RRSP Matching• Grow with us! We provide support for continuous learning.• Paid personal and sick days on top of your vacation• Summer hours to enjoy the weather• Company sponsored social events & more!
This posting is for an existing vacancy.
Our recruitment process includes accommodation for applicants with disabilities. All accommodations will consider the applicant’s accessibility needs due to disability and are available upon request.