Personal Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent position
• Full time (80 hours per fortnight + monthly ADO)
• Managers and Administrative Workers Grade 3 Level 1-5 (HS3)
• Located at The Alfred
• Great stff benefits!

The Department

Alfred Health has one of the most experienced and technologically advanced Radiology/Nuclear Medicine departments in the country, providing service to the population of Melbourne and greater Victoria.

Alfred Heath provides a comprehensive range of medical diagnostic and interventional services with a modern range of equipment across all modalities for both inpatients and outpatients.

The departmental clinical governance strategy ensures a high standard of care for patients undergoing radiological examinations and promotes a multidisciplinary team approach. Alfred Health Radiology and Nuclear Medicine Department is fully accredited with the Department of Health.

The Role 

This position is primarily responsible for administrative support for medical staff at all sites of the Department as well as coordinating other activities within the Hospital and Department as outlined below. This will involve dealing with issues, determining and maintaining office procedures and systems, including record management and correspondence tracking systems.

The EA assists the Program Director, Deputy Director and Director of Operations in diary management, meeting arrangements, travel, accommodation and conferences.

Skills and Experience Required

• Comprehensive administrative and secretarial experience
• Excellent communication skills
• Demonstrated ability to deal confidently with stakeholders at all levels
• Demonstrated proficiency in all aspects of Microsoft Office
• Innovative and creative problem-solving ability and initiative
• Ability to be self-directed, motivated and work as part of a highly qualified team
• Proven ability work under pressure, prioritise workload and meet deadlines with the ability to multitask
• Ability to handle difficult situations and remain professional at all times
• Demonstrated ability to design and implement systems as well as work practices that are efficient and result in desired outcomes

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance
• Onsite car & bike parking opportunities, deducted pre-tax!!
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Chris Perry, Director of Operations Radiology & Nuclear Medicine - ch.perry@alfred.org.au

Applications close 11pm AEDT,  Thursday 26th March 2026

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.