Administrative Assistant, College of Arts & Sciences-Psychology

Overview: Quinnipiac University invites applications for the position of Administrative Assistant in the College of Arts & Sciences.  This position will provide administrative support to the Dean, Associate and Assistant Deans, and perform other assigned duties. About Quinnipiac:

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100 degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women’s rugby team, and a trip to the Sweet 16 for our women’s basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. 

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. 

As Quinnipiac grows, we remain guided by the core values that define our community and shape the experience of every student and employee. 

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner. 
• We passionately care about our community. Everyone should feel welcome and valued. 
• We boldly shape our university's future. We will forge a path of impact together. 

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

• Executing clerical work including word processing, data entry, filing, basic budgeting, composing emails and other correspondences, answering phone calls, taking messages, and routing all calls and messages as needed.
• Being available to and helping to answer inquiries from faculty, staff, students, alumni, visitors, and others on university policies including information contained in the academic catalog and the student handbook and directing more complex inquiries to the appropriate offices and employees.
• Helping with procurement and budgeting, including purchase requisitions, credit card purchases, reconciliation, and providing clerical support for grants. 
• Maintaining a friendly and welcoming office environment by answering general inquiries from faculty, staff, students, and visitors, on university policies (e.g. academic catalog and student handbook) and directing more complex inquiries to the appropriate offices and employees.
• Providing support for communications for the College: source and generate content for social media and manage and monitor the college’s social media presence, curate content, and production of materials for the college website and brochures promoting the college; organize a college-specific digital newsletter for alumni/friends of the college.
• Supporting the Department of Psychology (including the Behavioral Neuroscience program) and the Department of Sociology and Anthropology.
• Supporting faculty travel planning for faculty in CAS, as well as the CAS Intellectual and Cultural Events program and the Hawley-Platt Events.
• Accurately entering class schedules and assisting with student registration in assigned departments
• Maintaining confidentiality of records and information in dealing with faculty, staff, and student employees.
• Assist with travel and event planning for majors and faculty. This includes arranging meetings, handling expenses connected with travel and events, notifying participants, and arranging materials, food, and facilities.
• Assisting with procurement and budgeting, including purchase requisitions, credit card purchases and reconciliation for assigned departments and occasional faculty grants.
• Assisting with mail delivery and picking up packages as needed.
• Work collaboratively as part of a large administrative support staff team and provide backup coverage for other CAS administrative assistants and offices when needed.
• Attending meetings and workshops as directed.
• Other duties as directed by Chairs in assigned departments, the Dean, and Associate and Assistant Deans.

Education Requirements:

• High School Diploma or GED required

Qualifications:

• 1 to 3 years’ experience working in high traffic office setting
• Skilled in Microsoft Office (Word, Excel, Outlook)
• Strong ability to compose professional emails, reports, and promotional materials
• High level of accuracy in clerical work, budgeting, and scheduling
• Friendly, approachable demeanor with a commitment to helping faculty, staff, students, and visitors
• Trusted to handle sensitive information with integrity and professionalism
• Proven ability to collaborate effectively with individuals from varied backgrounds

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and contact information for three references on the application form.

• Please note this is a Grade 6 position in the Clerical & Technical Union.
• This position offers a starting rate of $26.88 per hour for 35 hours per week. Educational differentials include an additional $0.35 per hour for an associate’s degree and $0.75 per hour for a bachelor’s degree.
• This position requires the successful completion of a Microsoft Office skills test, proofreading test, and background check.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

 

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.