Accounts Receivable Bookkeeper

Position Summary

Accounts Receivable Bookkeeper

Newark Academy is seeking an Accounts Receivable Bookkeeper to join our Business Office. This position plays a vital role in supporting the school by ensuring the seamless management of tuition, billing, and enrollment-related finances. The AR professional serves as the primary liaison for families navigating the online payment system and managing the full life cycle of student financial accounts. 

Reports to: Chief Financial Officer

Responsibilities:

• Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system
• Oversee charges and credits according to the appropriate payment plan as outlined in enrollment contracts
• Record payments and/or credits to student accounts and deposit any checks or cash received to the business
• Follow up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
• Work with families to provide guidance with online payment systems
• Serve as the school’s primary collection representative regarding all past due charges, and initiate direct communication early in the collection cycle to reduce the risk of substantial past due balances
• Identify emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts
• Communicate with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the CFO
• Escalate collection issues to the CFO, as appropriate
• Maintain an accurate enrollment list, ensure that enrollment counts in student billing and applicant systems agree, and work with admission staff to resolve any variances or irregularities
• Apply financial aid awards to student accounts as directed by the Financial Aid Committee
• Initiate faculty payroll deduction for teachers whose children are students here
• Provide assistance as it relates to student billing in monthly financial reporting and the annual audit 
• Support the resolution of any discrepancies between the billing system, general reporting, and general ledger
• Handle all tuition refund and student accident claims

Qualifications:

• Bachelor’s degree required 
• 3+ years of experience in bookkeeping or accounting, ideally in an independent school or nonprofit setting
• Exceptional organizational skills, high attention to detail, and the ability to handle sensitive financial information with strict confidentiality
• Professional written and verbal communication, organizational, and interpersonal skills
• Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians
• Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
• Blackbaud Experience Preferred
• Working knowledge of Microsoft Office and technology including Google Suite

Salary: 

Salary range $60,000 - $70,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Benefits:

Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.

Diversity and Inclusion Statement:
Newark Academy seeks and celebrates diversity in its faculty, staff and student body. In admission and employment practices, scholarship aid and educational programs, Newark Academy upholds applicable state and federal laws and regulations prohibiting unlawful discrimination.

Voluntary Self Identification:
The Equal Employment Opportunity Commission (EEOC) requires organizations with 100 or more employees to complete an EEO-1 report each year. Newark Academy invites you to self-identify your gender and race/ethnicity below. Disclosure of this data is VOLUNTARY and will not affect your opportunity for employment, or terms or conditions of employment.