Human Capital Management Senior Analyst (20017798))

Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Location TBD

What You’ll Do:

• Requires thorough knowledge of human resource functions, civil service laws, rules, policies, and procedures
• Serves as the payroll coordinator for assigned areas which includes institution(s), Operations Support Center and the Division of Parole and Community Services
• Coordinates comprehensive payroll and timekeeping including but not limited to OAKS payroll timekeeping and labor and Kronos timekeeping
• Oversees payroll officers in assigned area(s) to ensure timely and accurate processing of payroll
• Conducts and identifies payroll training for payroll officers and applicable staff
• Creates/modifies job aids to assist with payroll processing
• Conducts and/or arranges additional payroll training opportunities (e.g., new payroll officer training, refresher training, on-the-job training, in service and annual training)
• Ensures and/or provides coverage of payroll for emergencies, extended absences and/or vacancies Completes daily quality checks of payroll reports and works with payroll officers to verify completion of reports and ensures accuracy of processing, specifically during pay processing weeks
• Monitors pay rules, employment terms and performs bi-weekly audits to ensure compliance of all applicable policies, collective bargaining unit agreements and state and federal laws
• Provides guidance and information to management and staff regarding HR policies and procedures, bargaining unit agreements and Ohio Civil Service Laws/Rules
• Implements grievance settlement agreements, arbitration awards, and civil lawsuit settlements involving but not limited to back pay awards, leave balance adjustments, and/or employee history modifications
• Manages and monitors pay supplements, step entries and dates and prior service and works with applicable staff including DAS with updates and/or corrections
• Assists off-work specialists with processing claims, benefits and transitional work programs for OSC off-work specialist; manages and maintains Fair Labor Standards Act (FLSA) overtime exemption status and runs bi-weekly reports to verify accuracy and makes corrections as needed
• Provides analytic observations recommendations based on identified trends and/or discrepancies via developing and running reports, collecting and manipulating data, analyzing trends from various audits including monthly audits of supplemental pay received by employees to manage over and under payments, to ensure policies and practices are followed and adjust as necessary
• Performs related duties including but not limited to preparing reports and correspondence
• Maintains and/or oversees payroll files and other HR records
• Ensures files are retained and disposed of in accordance with record retention schedules
• Monitors OPERS electronic contributions
• Coordinates data for ACA and other audits

• Assists in gathering documentation for audits, grievances, lawsuits and requests for public information Attends meetings, training sessions and conferences

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

3 yrs. exp. in human resources.

-Or completion of undergraduate core program in human resources, business or public administration; 12 mos. exp. in human resources.

-Or 1 yr. exp. as Human Capital Management Analyst, 64612.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Human Resources

Helpful Tips 

Application Procedures: 

• In order to be considered for this position, you must apply on-line through this posting website.  (We no longer accept paper applications.) 
• When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.   
• We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application. 
• You can check the status of your application by signing into your profile on this website. 
• We will communicate with you through the email you provided in your profile and job application.  Be sure to check your email often. 

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made.  Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview. 

You Also Need to Know

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, positions may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check.  An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.  (example:  individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.