On Premise, Executive Assistant

Company Description

Reporting to the EVP, On Premise, you will provide high-level administrative support to the On Premise Leadership Team, ensuring smooth daily operations and effective coordination across key business activities. Your responsibilities will include managing complex calendars; coordinating domestic and international meetings and travel; preparing PowerPoint presentations; facilitating internal communications; distributing reports; maintaining records; and overseeing monthly tracking reports. In addition, you will support the EVP’s direct reports with their travel arrangements.

Job Description

EXECUTIVE SUPPORT

Manage the EVP, On-Premise’s calendar and travel arrangements (both domestic and international).

Plan and coordinate meetings and conference calls across the region.

Prepare and process forms and expense reports.

Organize staff meetings, including coordinating agendas and tracking follow-up action items.

EVENT AND MEETING COORDINATION

Lead the planning and execution of all leadership-level activities, including off-site meetings, workshops, and team-building events.

Maintain the OnP calendar; coordinate recurring and ad hoc meetings, develop meeting agendas, and prepare and distribute meeting minutes.

INTERNAL COMMUNICATIONS

Manage the communications calendar for all-hands meetings and quarterly business updates.

Provide documentation support to presenters.

Work with RBNA Internal Communications to distribute OnP-relevant information.

OFFICE SUPPORT AND REPORT COORDINATION

Provide document support, including Word, PowerPoint, Excel, and general formatting

Coordinate monthly reporting, including tracking and distribution

Verify invoices and support the manager with administrative responsibilities related to budget management (FRE, SRE, TRE, budget closing, invoicing, budget tracking, and recharges)

Maintain organized files and binders

Perform other administrative tasks as assigned (e.g., ordering office supplies, sending FedEx shipments)

Provide ad hoc assistance with key events and programs

Qualifications

3+ years of experience as an Administrative Assistant; experience supporting multiple leaders is a plus.

3+ years of experience coordinating large events and meetings.

Proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.

Experience in project management.

Bachelor’s degree or equivalent professional experience.

Fluency in English is required; proficiency in additional languages is an advantage.

Additional Information

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $64,080 - $96,120 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.