Logistics Administrator - Student Opportunity
Nisku, AB, T9E 7S6, CA
Full Time
1 day ago
$40,000 - $48,000 CAD
Key skills
CommunicationTime Management
About this role
Logistics Coordinator – Student Opportunity
FL Carriers
A Subsidiary Company of RMC Group of Companies
Driving Excellence in Bulk Transportation
FL Carriers Ltd. is a premier leader in bulk pneumatic transportation across Western Canada. We don’t just move materials; we set the industry standard for precision, efficiency, and unwavering reliability.
Our Mission:
To provide world-class bulk transportation solutions while prioritizing the safety of our employees, our customers, and the environment. We are committed to getting the job done right, every single time.
What FL Offers:
• Competitive wages and vacation time
• RRSP Program
• Monthly cellphone allowance
• Full scope benefits package (health, dental, life, disability, etc.)
• Mental Health and Wellness Programs (EFAP)
• Employee perks and discounts
• Employee referral bonus
• Opportunities for training and professional development
• Team events and lunches
Position Overview:
FL Carriers is seeking a detail-oriented and highly organized Logistics Administrator to support our Logistics Coordination team. This role plays a key part in ensuring accurate documentation, data entry, reporting, and administrative processes that enable the efficient delivery of bulk materials throughout British Columbia and Alberta.
The ideal candidate is proactive, dependable, and thrives in a fast-paced transportation environment. Strong communication skills, accuracy, and the ability to manage multiple priorities are essential to success in this role.
***Temporary opportunity (4-8 months) – Ideal for student opportunity***
Responsibilities:
• Provide administrative support to Logistics Coordinators to ensure efficient daily fleet operations.
• Enter and maintain accurate data in dispatch, tracking, and transportation management systems.
• Prepare, verify, and process bills of lading, shipping documents, delivery tickets, and related paperwork.
• Monitor and reconcile driver logs, timesheets, and trip documentation for accuracy and compliance.
• Assist with scheduling documentation and update routing information as directed by Coordinators.
• Maintain organized digital and physical filing systems for compliance and audit purposes.
• Support regulatory compliance documentation in accordance with applicable transportation regulations.
• Track maintenance records, preventative maintenance schedules, and related fleet documentation.
• Assist in preparing operational reports, KPI tracking, and daily/weekly summaries.
• Communicate with drivers, shop personnel, customer service representatives, and operations team to gather required documentation and resolve administrative discrepancies.
• Respond to general inquiries regarding documentation, invoicing support, and delivery confirmations.
• Support safety documentation processes and assist with record keeping related to safety meetings and compliance initiatives
• Identify process improvement opportunities to enhance administrative efficiency.
• Communicate with Shop personnel regarding repairs and preventative maintenance schedules.
• Use tracking and dispatch software to maximize cost efficiency while maintain a high level of customer service.
• Relay challenges with drivers, customers, and other stakeholders to the Director of Operations as required.
• Champions the safety culture at FL Carriers by participating in safety meetings, following and communicating safe work procedures, etc.
• Other duties as assigned.
Qualifications:
• Previous experience in an administrative role within transportation, logistics, or fleet operations is considered an asset.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with dispatch or transportation management software is an asset.
• Familiarity with transportation documentation and regulatory requirements is preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• College diploma or post-secondary education in Business Administration, Logistics, or a related field is preferred.
Key Attributes:
• Effective communication and interpersonal skills.
• Excellent attention to detail.
• Exceptional analytical and problem-solving abilities.
• Strong organization and time management skills.
• Ability to adjust and be flexible in a fast-paced work environment.
• Safety conscious mindset.
Hours of Work:
• The hours for this position are typically 8am - 5pm. However, this schedule may will vary based on the needs of the business.
• After hours calls, overtime, evenings, and weekends are required from time to time.
RMC Group of Companies wants all their employees to be valued, appreciated and free to be who they are at work. We are committed to building a solid environment that supports inclusivity and diversity. This means we will not discriminate against anyone regardless of their gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship or any other aspect which makes someone unique.
FL Carriers
A Subsidiary Company of RMC Group of Companies
Driving Excellence in Bulk Transportation
FL Carriers Ltd. is a premier leader in bulk pneumatic transportation across Western Canada. We don’t just move materials; we set the industry standard for precision, efficiency, and unwavering reliability.
Our Mission:
To provide world-class bulk transportation solutions while prioritizing the safety of our employees, our customers, and the environment. We are committed to getting the job done right, every single time.
What FL Offers:
• Competitive wages and vacation time
• RRSP Program
• Monthly cellphone allowance
• Full scope benefits package (health, dental, life, disability, etc.)
• Mental Health and Wellness Programs (EFAP)
• Employee perks and discounts
• Employee referral bonus
• Opportunities for training and professional development
• Team events and lunches
Position Overview:
FL Carriers is seeking a detail-oriented and highly organized Logistics Administrator to support our Logistics Coordination team. This role plays a key part in ensuring accurate documentation, data entry, reporting, and administrative processes that enable the efficient delivery of bulk materials throughout British Columbia and Alberta.
The ideal candidate is proactive, dependable, and thrives in a fast-paced transportation environment. Strong communication skills, accuracy, and the ability to manage multiple priorities are essential to success in this role.
***Temporary opportunity (4-8 months) – Ideal for student opportunity***
Responsibilities:
• Provide administrative support to Logistics Coordinators to ensure efficient daily fleet operations.
• Enter and maintain accurate data in dispatch, tracking, and transportation management systems.
• Prepare, verify, and process bills of lading, shipping documents, delivery tickets, and related paperwork.
• Monitor and reconcile driver logs, timesheets, and trip documentation for accuracy and compliance.
• Assist with scheduling documentation and update routing information as directed by Coordinators.
• Maintain organized digital and physical filing systems for compliance and audit purposes.
• Support regulatory compliance documentation in accordance with applicable transportation regulations.
• Track maintenance records, preventative maintenance schedules, and related fleet documentation.
• Assist in preparing operational reports, KPI tracking, and daily/weekly summaries.
• Communicate with drivers, shop personnel, customer service representatives, and operations team to gather required documentation and resolve administrative discrepancies.
• Respond to general inquiries regarding documentation, invoicing support, and delivery confirmations.
• Support safety documentation processes and assist with record keeping related to safety meetings and compliance initiatives
• Identify process improvement opportunities to enhance administrative efficiency.
• Communicate with Shop personnel regarding repairs and preventative maintenance schedules.
• Use tracking and dispatch software to maximize cost efficiency while maintain a high level of customer service.
• Relay challenges with drivers, customers, and other stakeholders to the Director of Operations as required.
• Champions the safety culture at FL Carriers by participating in safety meetings, following and communicating safe work procedures, etc.
• Other duties as assigned.
Qualifications:
• Previous experience in an administrative role within transportation, logistics, or fleet operations is considered an asset.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with dispatch or transportation management software is an asset.
• Familiarity with transportation documentation and regulatory requirements is preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• College diploma or post-secondary education in Business Administration, Logistics, or a related field is preferred.
Key Attributes:
• Effective communication and interpersonal skills.
• Excellent attention to detail.
• Exceptional analytical and problem-solving abilities.
• Strong organization and time management skills.
• Ability to adjust and be flexible in a fast-paced work environment.
• Safety conscious mindset.
Hours of Work:
• The hours for this position are typically 8am - 5pm. However, this schedule may will vary based on the needs of the business.
• After hours calls, overtime, evenings, and weekends are required from time to time.
RMC Group of Companies wants all their employees to be valued, appreciated and free to be who they are at work. We are committed to building a solid environment that supports inclusivity and diversity. This means we will not discriminate against anyone regardless of their gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship or any other aspect which makes someone unique.