Recruiting Coordinator

Swarm Aero is revolutionizing air power with their innovative UAV technology and is seeking a Recruiting Coordinator to support their rapid growth. The role involves managing interview scheduling, improving recruiting processes, and ensuring a positive candidate experience while collaborating with various stakeholders.

Responsibilities:

• Own end-to-end interview scheduling for technical roles (Software Engineers, Engineering Managers, and similar), managing complex, multi-panel loops across time zones
• Partner with recruiters and hiring managers to coordinate onsite, virtual, and panel interviews with precision and speed
• Manage candidate communications throughout the process, ensuring an exceptional candidate experience at every touchpoint
• Maintain accurate records in our ATS (Applicant Tracking System) and keep pipelines organized and up to date
• Identify friction points in our recruiting workflows and proactively propose and implement improvements
• Build and refine scalable coordination playbooks, templates, and SOPs that can grow with the team
• Track and report on coordination metrics (scheduling turnaround times, candidate NPS, etc.) and use data to drive improvements
• Collaborate cross-functionally with HR, IT, and facilities to ensure seamless onsite interview logistics
• Support the rollout of new recruiting tools and integrations that enhance team efficiency
• Act as a trusted partner to recruiters, ensuring they can focus on sourcing and relationship-building while you own the operational details
• Build strong relationships with hiring managers, particularly within Engineering, to deeply understand their team needs and interview preferences
• Serve as the primary point of contact for candidates during the scheduling and interview process, representing our brand with warmth and professionalism