Facilities Management Project Support Specialist
Virginia, Minnesota, United States of America
Full Time
10 hours ago
Key skills
ExpressLeadershipCommunication
About this role
ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
ASFC Federal AFSS is seeking a Facilities Management Project Support Specialist to support a NASA contract in Wallops Island, VA.
Responsibilities:
Facilities Management Project Support Specialist
• Maintain and update electronic files, records, and data pertaining to the design, construction, operations and maintenance and repair of facilities
• Track and report status of project requirements
• Prepare standard presentation packages for NASA Executives as well as specialty presentations to include gathering input and formatting for consistency
• Prepare agendas, attend meetings as requested, take meeting notes and actions, and transcribe / summarize notes from meetings
• Provide technical writing and editing support
• Coordinate and prepare facilities maintenance work orders
• Develop and document internal workflows for a number of services provided by the division. This includes work instructions, cheat sheets, best practices, etc.
• Manage visitor and contractor badging and access control. Process Foreign National and Lawful Permanent Resident badges requests
• Account for and prepare necessary documentation for total project travel (plan vs. actual)
• Help coordinate, plan, and execute office moves to include phone moves, IT coordination, list updates, key requests, door sign requests, and excess requests
• Maintain office and IT hardware/software supply inventories
• Prepare, process, and coordinate approval for purchase request and other documents
• Coordinate and prepare shipping documents including packages for shipping with express mail purposes
• Prepare and route official NASA correspondence documents as per NASA standards and directives
• Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
• Coordinate photographic documentation/imagery services for project hardware
• Support NASA Headquarters office of Facilities and Real Estate Division (FRED) initiated training classes held at Greenbelt or Wallops
• Coordinate and prepare shipping documents including packages with express mail purposes
• Individual will proactively interface with all levels of management and other program team members to ensure the Directorate has all levels of administrative support covered
• May lead others in complex assignments
• Coordinate meetings/appointments/conferences and arrange for appropriate equipment (Microsoft TEAMS)
• Update and maintain content on internal Division website
• Perform additional duties required to support all aspects of the Facilities Management Division
Requirements:
• Provide full-time on-site project support to the Facilities Management office at Wallops Flight Facility.
• Responsible for communicating project status and issues to customers and leadership as they arise. May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
• Ability to take direction from leadership, distribute functions across a team, and keep track of structuring various tasks, employees, and policies.
• Outstanding customer service skills with the ability to anticipate needs and create efficient process flows.
• Must have proficient oral, written, and interpersonal communication skills. Able to work with executive level customers and leadership.
• Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook. (Microsoft Project experience preferred).
• Must have the ability to balance multiple priorities and produce quality work efficiently.
• Ability to work on site during normal business hours.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.
Education and Experience:
◦ Bachelor degree and 2-4 years of professional experience or 6 years of experience in lieu of degree.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
ASFC Federal AFSS is seeking a Facilities Management Project Support Specialist to support a NASA contract in Wallops Island, VA.
Responsibilities:
Facilities Management Project Support Specialist
• Maintain and update electronic files, records, and data pertaining to the design, construction, operations and maintenance and repair of facilities
• Track and report status of project requirements
• Prepare standard presentation packages for NASA Executives as well as specialty presentations to include gathering input and formatting for consistency
• Prepare agendas, attend meetings as requested, take meeting notes and actions, and transcribe / summarize notes from meetings
• Provide technical writing and editing support
• Coordinate and prepare facilities maintenance work orders
• Develop and document internal workflows for a number of services provided by the division. This includes work instructions, cheat sheets, best practices, etc.
• Manage visitor and contractor badging and access control. Process Foreign National and Lawful Permanent Resident badges requests
• Account for and prepare necessary documentation for total project travel (plan vs. actual)
• Help coordinate, plan, and execute office moves to include phone moves, IT coordination, list updates, key requests, door sign requests, and excess requests
• Maintain office and IT hardware/software supply inventories
• Prepare, process, and coordinate approval for purchase request and other documents
• Coordinate and prepare shipping documents including packages for shipping with express mail purposes
• Prepare and route official NASA correspondence documents as per NASA standards and directives
• Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
• Coordinate photographic documentation/imagery services for project hardware
• Support NASA Headquarters office of Facilities and Real Estate Division (FRED) initiated training classes held at Greenbelt or Wallops
• Coordinate and prepare shipping documents including packages with express mail purposes
• Individual will proactively interface with all levels of management and other program team members to ensure the Directorate has all levels of administrative support covered
• May lead others in complex assignments
• Coordinate meetings/appointments/conferences and arrange for appropriate equipment (Microsoft TEAMS)
• Update and maintain content on internal Division website
• Perform additional duties required to support all aspects of the Facilities Management Division
Requirements:
• Provide full-time on-site project support to the Facilities Management office at Wallops Flight Facility.
• Responsible for communicating project status and issues to customers and leadership as they arise. May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
• Ability to take direction from leadership, distribute functions across a team, and keep track of structuring various tasks, employees, and policies.
• Outstanding customer service skills with the ability to anticipate needs and create efficient process flows.
• Must have proficient oral, written, and interpersonal communication skills. Able to work with executive level customers and leadership.
• Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook. (Microsoft Project experience preferred).
• Must have the ability to balance multiple priorities and produce quality work efficiently.
• Ability to work on site during normal business hours.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.
Education and Experience:
◦ Bachelor degree and 2-4 years of professional experience or 6 years of experience in lieu of degree.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.