Marketing Operations and Traffic Manager (Contract)

Vacation® is an award-winning sunscreen company from Miami USA that focuses on making sunscreen fun. They are seeking a Marketing Operations and Traffic Manager to support the execution of marketing initiatives across various domains, ensuring project outcomes are delivered on time and within budget.

Responsibilities:

• Provide project management support for assigned marketing initiatives, such as product launches, seasonal campaigns, retail projects, partnerships, and events
• Develop and deliver detailed project plans, timelines, milestones, and deliverables for specific projects
• Review project briefs and collaborate with internal stakeholders to clarify deliverables and expectations
• Traffic tasks and project deliverables through relevant departments and personnel, using agreed-upon tools (e.g., Asana, Figma, Google Sheets), to ensure items within each project are completed on time according to the project scope and deadlines
• Develop, write, and refine creative briefs to ensure all assigned projects are initiated with clear objectives, target audience, deliverables, timelines, and relevant background information necessary for creative teams to execute effectively
• Identify risks, dependencies, and bottlenecks within assigned projects and suggest solutions before issues arise
• Deliver completed project outputs on time, on budget, and aligned with brand standards
• Coordinate deliverables with designated internal stakeholders to support project execution
• Provide input on team capacity as it relates to assigned projects
• Coordinate between marketing, creative, sales, operations & growth. Ie: participating in Design + Copy manager daily standup, Trade Marketing manager weekly status, Product Marketing and Product Development launch status as needed
• Provide project-specific status updates, recaps, and workflow notes to relevant stakeholders as needed for assigned initiatives
• Translate creative concepts into clear briefs, timelines, and executional plans
• Track progress and provide updates on assigned projects in agreed-upon formats with the company (which may include Asana, Figma, Google Sheets, or other tools) to ensure stakeholders have visibility into timelines and deliverables
• Organize and deliver project outputs and update archival tools, in formats agreed upon with the company, which may include Notion and Google Slides
• Provide regular status summaries on assigned projects to keep the team informed of progress, risks and next steps
• Contribute feedback on marketing workflows, templates, SOPs, and documentation related to specific, scoped initiatives
• Provide project-specific post-launch recaps, learnings, and performance summaries for completed initiatives
• Ensure project deliverables are properly closed out with open tasks resolved, deliverables archived, wrap reports completed, and insights captured for future optimization in partnership with cross-functional owners as needed

Requirements:

• Bachelor's degree in marketing, communications, business, or a related field
• 4 to 7+ years of experience in creative traffic management, marketing project management, integrated marketing, or creative operations (brand or agency side)
• Proven ability to manage multiple complex projects simultaneously in a fast-paced environment
• High proficiency with Asana, and comfort using other tools such as Figma, Notion, Google Workspace & Slack
• Strong communicator who can confidently manage stakeholders at all levels
• Exceptionally organized, detail-oriented, and process-driven - without being rigid
• Comfortable working with creative teams and balancing structure with flexibility
• Experience working on fully remote teams
• A proactive, positive attitude and a genuine love for building great brands
• Excited to help grow Vacation® into a household name - and have fun doing it
• You use sunscreen ☀️