Vacation® is an award-winning sunscreen company from Miami USA that focuses on making sunscreen fun. They are seeking a Marketing Operations and Traffic Manager to support the execution of marketing initiatives across various domains, ensuring project outcomes are delivered on time and within budget.
Responsibilities:
- Provide project management support for assigned marketing initiatives, such as product launches, seasonal campaigns, retail projects, partnerships, and events
- Develop and deliver detailed project plans, timelines, milestones, and deliverables for specific projects
- Review project briefs and collaborate with internal stakeholders to clarify deliverables and expectations
- Traffic tasks and project deliverables through relevant departments and personnel, using agreed-upon tools (e.g., Asana, Figma, Google Sheets), to ensure items within each project are completed on time according to the project scope and deadlines
- Develop, write, and refine creative briefs to ensure all assigned projects are initiated with clear objectives, target audience, deliverables, timelines, and relevant background information necessary for creative teams to execute effectively
- Identify risks, dependencies, and bottlenecks within assigned projects and suggest solutions before issues arise
- Deliver completed project outputs on time, on budget, and aligned with brand standards
- Coordinate deliverables with designated internal stakeholders to support project execution
- Provide input on team capacity as it relates to assigned projects
- Coordinate between marketing, creative, sales, operations & growth. Ie: participating in Design + Copy manager daily standup, Trade Marketing manager weekly status, Product Marketing and Product Development launch status as needed
- Provide project-specific status updates, recaps, and workflow notes to relevant stakeholders as needed for assigned initiatives
- Translate creative concepts into clear briefs, timelines, and executional plans
- Track progress and provide updates on assigned projects in agreed-upon formats with the company (which may include Asana, Figma, Google Sheets, or other tools) to ensure stakeholders have visibility into timelines and deliverables
- Organize and deliver project outputs and update archival tools, in formats agreed upon with the company, which may include Notion and Google Slides
- Provide regular status summaries on assigned projects to keep the team informed of progress, risks and next steps
- Contribute feedback on marketing workflows, templates, SOPs, and documentation related to specific, scoped initiatives
- Provide project-specific post-launch recaps, learnings, and performance summaries for completed initiatives
- Ensure project deliverables are properly closed out with open tasks resolved, deliverables archived, wrap reports completed, and insights captured for future optimization in partnership with cross-functional owners as needed
Requirements:
- Bachelor's degree in marketing, communications, business, or a related field
- 4 to 7+ years of experience in creative traffic management, marketing project management, integrated marketing, or creative operations (brand or agency side)
- Proven ability to manage multiple complex projects simultaneously in a fast-paced environment
- High proficiency with Asana, and comfort using other tools such as Figma, Notion, Google Workspace & Slack
- Strong communicator who can confidently manage stakeholders at all levels
- Exceptionally organized, detail-oriented, and process-driven - without being rigid
- Comfortable working with creative teams and balancing structure with flexibility
- Experience working on fully remote teams
- A proactive, positive attitude and a genuine love for building great brands
- Excited to help grow Vacation® into a household name - and have fun doing it
- You use sunscreen ☀️