Accounting Technician I (Sales Invoicing)

Description

Summary of Description:

Provide bookkeeping, record keeping and clerical services to numerous functions on site, including procurement, inventory control, payroll, accounts payable, shipping, mechanical dispatch, data systems (i.e.: SAP) and planning/scheduling.

Duties:

• Converting properly approved requisitions for materials/services into purchase orders. Involves working with internal stakeholders, category Leads, external suppliers, warehouse personnel, contract specialists and corporate procurement support.
• Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports.
• Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP).
• Communicating, dispatching manpower and equipment needs. Track and reconcile hours worked by maintenance and operations employees for payroll purposes.
• Processing invoices for payment.
• Accounting for inbound and outbound products.
• Maintaining regulatory documents and other records per established record retention policy.
• Analyzing inventory status to recommend proper disposition of assets.
• Assisting Planners by issuing work plans, cost and schedule reports and work orders.
• Executing transactional processes and reconciling transactions on a daily basis.
• Recording accurately and timely.
• Perform other job-related duties as assigned.

Education and Experience:

High School Diploma or Equivalent (GED), with additional specialized training or college course work and 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Specific Skills:

• Proficient at spreadsheet and data base programs (Excel, Access, etc.), with emphasis on material and service PO creation and reporting.
• Working experience with procurement buying/contracts and creating PO’s.
• Working knowledge of procurement policies and internal control standards.
• Advanced accounting and math skills.
• Ability to manage multiple tasks and prioritize in a multi-faceted work environment.
• Ability to communicate effectively, contribute effectively in a team environment and is customer oriented.
• Excellent interpersonal, organizational and time management skills.
• Strong communication skills.
• Exceptional attention to detail and accuracy.

Physical Requirements:

• Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
• Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Requirements

 *Due to being an in-plant position, the below referenced Job Duties have been provided by the client: 

 Sales Invoicing Position Duties required for the posting will entail, but not be limited to: 

• Responsible for Invoicing all goods at the appropriate price structure to locations throughout the globe. 
• Be a key liaison with customer service to understand the terms of the shipment, as well as stay in close communication with the shipping department to verify goods departure. 
• Invoice export items in a timely fashion to not prevent delay in customs clearance. 
• Reconcile Shipments monthly to balance pounds and dollars to ensure no shipments were missed or billed incorrectly.
• Attention to detail is extremely important to ensure that pricing is correct according to location and incoterms.
• Provide monthly statements to customers. 
• Excellent communication skills are required to deliver customer service to internal and external parties. 
• Other duties as assigned and the occasional ad hoc request.