Parts Purchaser

Description

Company Description:

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape. 

Role Objective:

The Aviation Parts Purchaser is responsible for the  part sourcing, negotiates, and orders components for manufacturing, maintenance, or repair operations. They manage supplier relationships, track inventory levels, and ensure cost-effective, timely delivery of materials to minimize downtime. Key duties include issuing purchase orders, researching vendors, and managing the procurement cycle. 

Essential Job Tasks:

• Receive incoming aircraft parts, verify quantities, inspect for damage, and check documentation for accuracy.
• Conduct market searches for material pricing/availability as well market research on component repair and/or overhaul(s).
• Quote and fulfil incoming part requests in a timely manner.
• Issue parts, tools, and supplies to maintenance personnel as requested.
• Maintain accurate records of inventory transactions using inventory management software.
• Ensure parts are stored in appropriate, labeled locations and that storage areas are clean and organized.
• Conduct regular cycle counts and assist with physical inventory audits.
• Track part usage and report low inventory levels to ensure timely reordering.
• Coordinate with vendors for part orders, returns, and warranties.
• Ensure compliance with FAA regulations and company procedures regarding traceability and shelf life of parts.
• Assist in maintaining documentation such as Material Safety Data Sheets (MSDS), Certificates of Conformance (COC), and Airworthiness Release Tags.
• Provide administrative support such as filing, data entry, and creating reports as needed.
• Assist with shipping and receiving duties, including packaging and labeling parts for outbound shipments.

Competencies:

• Demonstrated excellent verbal and written communication skills.
• Ability to communicate at all levels of an organization.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Demonstrated ability to use computer program such as the Google Workspace and Microsoft Office Suite products.
• Demonstrated ability to exercise good judgement in determining most appropriate response or action in a variety of situations.

Direct Reports:

This role has no direct reports.

Work Authorization:

Must be authorized to work in the United States of America.

Work Environment:

• Mostly indoors, with occasional exposure to hangar or outdoor conditions.
• Fast-paced environment with frequent interactions with technicians and vendors.
• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• The person in this position frequently communicates with customers and vendors and must be able to exchange accurate information in these situations.
• Ability to move from department and buildings to interact with others.

Physical Demands:

• Some physical effort required by handling objects up to 20 pounds occasionally and/or 5-10 pounds frequently.

Travel:

There is minimal travel required for this position.

Required Education/Experience:

• High school diploma or equivalent; additional technical training is a plus.
• Three (3) years proven experience in aviation / similar roles.
• Familiarity with aviation regulations (e.g., FAA) is a strong asset.
• Basic computer skills and experience with inventory software (Corridor)
• Strong organizational skills and attention to detail.

Compensation/Benefits:

• Competitive pay based on experience.
• Health including Medical, Dental and Vision
• Short-Term and Long-Term Disability Insurance
• Paid Holidays
• Paid Vacation
• Profit Share Program