Sr Business Administrator

This position is responsible for a wide range of administrative and fiscal duties including strategic development and implementation of business processes and activities. The position advises College staff and faculty on administrative matters and uses considerable discretion and judgment to counsel staff and faculty on appropriate courses of action. The position has responsibility for student financial actions, payroll and pay distribution verification, and implementation of established policies and procedures. The role will participate in the development and creation of new academic departments and will assist in identifying the personnel needed for the units.  Finally, the position advises/consults with the Vice Dean and Assistant Dean on major policy and procedural changes, facilitates policy implementation and serves as a point of contact for policy and procedure interpretation/information for College personnel. The position serves as a liaison with other administrative departments internal and external across campus and must keep current with emerging guidelines and policies concerning fiscal management, adapting existing processes as appropriate.
 

• Finance:
  Participates in the strategic development and implementation of business processes and fiscal procedures to enhance operational efficiency.
  Assists in the management of the overall business operations of the college that includes approving signature approval authorization for personnel
  Coordinates with COPH Finance, Research Administration, and faculty to ensure timely payroll distribution for active COPH appointments. Verifies Payroll RSA checks, address account defaults, and resolve issues. Processes expenditure and payroll transfers to correct discrepancies identified during reconciliation or payroll distribution. Reviews bi-weekly payroll certifications to ensure accurate payroll posting on accounts and distribution sources for all employees.
  Manages, submits, and monitors the student tuition and scholarship processes, along with other financial aid payments, on a per-semester basis across all funding sources.
  Facilitates regular ongoing review of faculty, staff and student funding sources related to academic and research efforts with the COPH Offices of Research and Finance. This role is critical to managing fiscal resources related to personnel within the College.
• Administrative Support:
  Serves as the central point of contact between the College and Central Human Resources (CHR) to manage and streamline associated tasks. Ensures clear, consistent, and efficient communication to minimize delays and miscommunications.
  Partners with HR Business Partners and coordinates the College's response to human resource initiatives.
  Annually supports College reporting for federal, state, USF, COPH and/or accreditation needs. Provides support to other initiatives as requested by the Vice-Dean.
•  Process Improvement & Strategic Initiatives
  Assists with COPH strategic initiatives by tracking various performance metrics such as recruitments, retention, and appointments through data visualization and dashboards. Supports goals with the College?s Strategic Plan as requested by the Vice Dean.
  Develops and coordinates process improvement initiatives by evaluating and enhancing COPH operations, including internal processes, procedures, and roles. Creates and updates Standard Operating Procedures, training documents, and communications to advance departmental and client knowledge. Additionally, manages transitions and establishes new processes for changes in recruitment and student appointment processes.
• Departmental On-boarding:
  Oversees and facilitates the unit-specific onboarding process for new faculty and staff within the College of Public Health (COPH), ensuring a smooth transition into their roles.
  Collaborates with department heads and CHR to develop and implement comprehensive onboarding plans tailored to the specific needs of each new hire.
  Organizes orientation sessions that provide essential information about COPH?s mission, values, policies, and procedures.
  Ensures that new hires receive all necessary resources and tools, including access to systems, training materials, and workspace assignments.
  Serves as a primary point of contact for new employees, addressing questions and concerns during their onboarding period to promote engagement and retention.
  Monitors and evaluates the onboarding experience, gathering feedback to continually improve the process for future hires.
  Facilitates introductions between new employees and key personnel within the College to foster connections and integration into the team.
• Performs other duties as assigned.

Minimum:

•    Bachelor’s degree and a minimum of three (3) years of related experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from

Preferred: 

Preferred qualifications include experience with enterprise systems Oracle and Banner, familiarity with
FAIR/state effort reporting, knowledge of costing, and strong proficiency in Microsoft Office 365.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.