Administrative Professional 4 (PN 20013598)

Administrative Professional 4

About Us:

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The Office of Financial Affairs assists in the establishment of Ohio Department of Health's (ODH) long- and short-range fiscal goals and objectives. The office provides the agency with the overall fiscal administration support through its various unit operations including accounting, purchasing, budgeting and grants administration. The office oversees the department's Compliance and Accountability Unit and biennial budget process; provides technical assistance to agency decision makers and provides daily monitoring and analysis of agency spending trends.

What You'll Do:

The Office of Financial Affairs is seeking a detail-oriented and proactive administrative professional to provide advanced support. This role involves financial reporting, program coordination and collaboration with internal and external stakeholders. Duties include: 

• Provide advanced administrative and secretarial support, including drafting reports and handling sensitive correspondence.
• Analyze, compile and summarize complex financial, payroll and operational data. 
• Prepare and run financial and program reports.
• Coordinate and support the Medicaid Administrative Claiming (MAC) program and related activities. 
• Respond to inquiries from internal staff, local health departments and external partners.
• Monitor compliance with federal and state regulations, policies and procedures. 
• Assist with quarterly timestudies, audits, and documentation for reimbursement. 
• Maintain and update systems and ensure data accuracy. 
• Provide technical assistance and guidance to agencies on reporting and system use. 
• Participate in meetings, committees, and inter-agency collaborations.
• Track program performance and recommend process improvements.
• Support training efforts, conferences and program communications.

• Perform general administrative duties such as scheduling, recordkeeping, invoicing and document management.

   

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

Option 1:

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. 

Or 

Option 2:

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field. 

Or 

Option 3:

12 mos. exp. as Administrative Professional 2,16872. 

Or 

Equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Administrative Support/Services

Technical Skills: Administrative support/services, Accounting and Finance, Clerical & Data Entry

Professional Skills: Analyzation, Attention to Detail, Verbal Communication, Written Communication

Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration. 

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
Unless required by legislation, the selected candidate will begin at Pay Grade 10, Step 1 of the Exempt Pay Range Schedule ($26.92 per hour), with an opportunity for pay increase after six months ($28.40 per hour) of satisfactory performance and then a yearly raise thereafter. 

APPLICATION PROCEDURES: 
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.