CLASS TITLE: School Clerk I (Temporary – Leave Coverage)

Anticipated Duration: February 2026 – May 2026
(Contingent Upon Leave Status and Staffing Needs)

Charles Evans Hughes Elementary School is seeking a Temporary School Clerk I to provide operational coverage during an anticipated employee leave of absence.

This position is temporary and contingent upon district staffing needs and leave determinations. This assignment does not constitute a permanent vacancy and may be modified or discontinued based on CPS staffing decisions.

The Temporary Clerk I will support daily school operations to ensure continuity of services.

CHARACTERISTICS OF THE CLASS

Under the general direction of the school principal, performs specialized clerical functions in a large public school setting or a variety of responsible clerical duties in a smaller public school. Performs related duties as required.

ESSENTIAL FUNCTIONS

• Prepares and types correspondence, memoranda, and reports using a personal computer or other office equipment as directed by the principal or designee.

• Opens, sorts, and distributes mail and school correspondence.

• Serves as receptionist; greets and directs visitors appropriately.

• Schedules appointments for school administrators.

• Receives and places telephone calls for school personnel.

• Responds to inquiries from students, parents/guardians, and the public regarding school operations.

• Maintains student and staff attendance records.

• Processes and prepares payroll documentation using manual and computerized systems (e.g., timekeeping and payroll platforms).

• Maintains enrollment records and processes student transfers.

• Maintains student history records and compiles transcripts as needed.

• Prepares requisitions for supplies, instructional materials, furniture, and equipment.

• Maintains and monitors petty cash and internal account ledgers.

• Issues checks and prepares deposits.

• Compiles and forwards required reports related to payroll, attendance, enrollment, and school accounts.

• May utilize spreadsheet, database, and word processing software applications.

MINIMUM QUALIFICATIONS

Training and Experience

• High school diploma or G.E.D. equivalent.

• One (1) year of clerical work experience.

• Ability to type 45 words per minute with fewer than 10 errors;
  OR an equivalent combination of training and experience.

Knowledge, Abilities, and Skills

• Knowledge of modern clerical office methods, practices, and procedures.

• Knowledge of standard office equipment and technology.

• Ability to follow oral and written instructions.

• Ability to communicate effectively and tactfully with school personnel, students, parents/guardians, and the public.

• Proficiency in word processing, spreadsheet, and database software is highly desirable.

• Strong recordkeeping, mathematical, interpersonal, and organizational skills.

Physical Requirements

Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or negligible force frequently to lift, carry, push, pull, or move objects. Work primarily involves sitting, with occasional walking or standing.

• Medical Plan Options
• Pharmacy
• Dental
• Vision
• Behavioral Health & EAP
• Employee Wellness Program

• Basic Life Insurance
• Life and Disability Insurance
• Pension Plans
• Supplemental Retirement Plans (403(b) and 457(b))
• Flexible Spending Accounts (FSAs)
• Spot Pet Insurance

• Paid Leave
• Sick Leave
• Vacation Days
• Parental Leaves
• Short-Term Disability
• Religious Holidays
• Leaves