Child Care Aware Grants Administrator (State Program Administrator)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Child Care Aware Grants Administrator (State Program Administrator)

Institution:

Pine Technical and Community College

Classification Title:

State Prog Admin

Bargaining Unit / Union:

214: Minnesota Association of Professional Employees

City:

Pine City

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$23.98 - $34.69

Job Description

This position administers Child Care Aware grant programs across the NE District (17 counties), including Regional Grants (Regions 3, 5, 7E) and Parent Aware Quality Improvement Grants. This role ensures compliant, timely, and effective distribution of funds and supports providers throughout the grant lifecycle.

Salary Range: $23.98- $34.69

Minimum Qualifications

• Two years of work experience in business administration, accounting, public administration, finance, or a related field. An associate degree may substitute for 6 months of experience; a bachelor's degree may substitute for one year of experience.

• Demonstrated experience in budget management, including monitoring expenditures, making fiscal decisions, and preparing or implementing budget revisions.

• Ability to interpret and apply public program and grant requirements, ensuring compliance and accuracy in financial and programmatic reporting.

• Proven ability to compile, analyze, and report data related to grant obligations, expenditures, and compliance metrics.

• Strong attention to detail, with the ability to create, maintain, and analyze financial spreadsheets, tracking systems, and related documentation.

• Demonstrated administrative and office proficiency, including effective use of computer applications, strong written and verbal communication skills, and the ability to support meetings, trainings, and collaborative work.

• Valid driver’s license to conform to MnSCU vehicle use criteria and consent to a motor vehicle records check.

Preferred Qualification 

• Bachelor’s or associate degree in business administration, accounting, public administration, finance, or a related field.

• Experience writing, reviewing, administering, or monitoring grants, including support for applications, amendments, or reporting.

• Knowledge of Child Care Aware of Minnesota, Parent Aware, and/or federal, state, or local government grant programs, including program requirements and accountability standards.

• Demonstrated skill in identifying program or fiscal compliance issues, assessing risk, and recommending or supporting corrective actions consistent with grant and program requirements.

• Strong verbal and written communication skills, with the ability to communicate effectively with diverse audiences, including program staff, partners, funders, and community stakeholders.

• Ability to explain technical or regulatory information in a clear, understandable manner to both internal and external stakeholders.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check

• Employment Record Review (current and former State employees only)

• Employment Reference Check

• Conflict of Interest Review

Employment eligibility: The college regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday through Friday, 8:00 AM- 4:30 PM

Telework (Yes/No)

No

Application Procedure
Please apply online, as only online applications will be considered.

Applicant resumes and cover letters should address the minimum and preferred qualifications for this position. Applicants whose skills and experience align with the position requirements may be contacted by the department.

As part of the recruitment process, the college may review materials related to an applicant’s job performance and educational background. For finalists, this process may also include contact with current and/or former employers. Reference checks will occur later in the recruitment process, as applicable.

Final candidates should be prepared to provide a list of four (4) professional references, including contact information. At least two references must be current or former supervisors or managers. For recent graduates, instructors, professors, or teachers may be considered acceptable supervisory references.

Connect 700 Program: This position is designated in Connect 700 Program for Applicants with Disabilities. More information may be found at: http://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/.

About

As part of Minnesota State Colleges and Universities, Pine Technical and Community College is a vibrant, comprehensive college and community resource for extraordinary education, empowering learners and honoring the needs of those we serve. The foundation of PTCC’s employee culture is rooted in student success. We seek to build a workforce that is representative of the students we serve. Find out more about PTCC at https://pine.edu/aboutptcc/mission-vision-values/.

Learn More About Campus Safety: We encourage all prospective applicants to review PTCC’s Annual Campus Security Report and Clery statistics, which provide important information about campus safety and crime prevention. Visit https://pine.edu/public-information-and-policies/ for detailed insights into our commitment to creating a safe and secure learning environment.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Last date to apply: April 20, 2026

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

06-01-2026

Position End Date:

Open Date:

04-03-2026

Close Date:

04-21-2026

Posting Contact Name:

Christina Anne Kitt

Posting Contact Email:

christina.kitt@pine.edu