Interim Executive Assistant to the CEO

Muck Rack is the leading SaaS platform for public relations and communications professionals. Our mission is to enable organizations to build trust, tell their stories, and demonstrate the unique value of earned media. Muck Rack’s AI-powered, comprehensive, and integrated platform streamlines the PR workflow to help businesses generate positive media coverage, monitor mentions to manage brand reputation, and analyze PR’s impact on business outcomes. By combining media database, monitoring, and reporting into one dynamic platform, we empower teams to collaborate seamlessly, pitch effectively, and analyze results faster and more efficiently.

Founder-controlled, fully distributed, and growing sustainably, Muck Rack has received several awards for its unparalleled culture and product from organizations like Inc., Quartz, G2, and BuiltIn. We value resilience, transparency, ownership, and customer devotion, and infuse these values into everything we do. 

We’re seeking an experienced Interim Executive Assistant to support the CEO and ensure seamless day-to-day operations of the Office of the CEO. This role is focused on maintaining continuity, managing logistics, and enabling efficient executive operations during a transitional period.

What You’ll Do

Calendar & Schedule Management

• Own and audit recurring internal and external meetings on the CEO's calendar
• Coordinate with internal leads to manage invites and digital meeting links
• Proactively identify and resolve scheduling conflicts, communicating alternatives to department heads and key stakeholders

Executive Event Logistics

• Offsites: Manage end-to-end logistics for quarterly leadership sessions, including venue coordination and hospitality
• Board Meetings: Own logistics and multi-stakeholder coordination for quarterly governance sessions
• Conferences & Forums: Handle registration, flights, hotels, and on-site scheduling for major industry events and professional forum engagements

Systems & Tools

• Manage communication across Slack channels
• Maintain secure credential management via a dedicated password vault
• Leverage Google Workspace (Calendar, Drive) at an expert level for scheduling and resource management

Judgment & Problem-Solving

• Operate with a high degree of independence, consulting internal EA procedures and documentation before escalating
• Partner with designated business leads on decisions that require strategic input

To Be Set Up for Success in This Role, You’ll Need to Have

• Proven experience supporting C-suite executives in a fast-paced, high-demand environment
• Strong experience managing complex calendars, travel, and multi-stakeholder coordination
• High level of discretion and professionalism when handling sensitive information
• Exceptional organizational skills and attention to detail
• Ability to operate independently and prioritize effectively

If Any of the Below Also Describe You, This Could Be an Exciting Opportunity

• Experience supporting executive teams during periods of transition or change
• Comfort managing international travel and cross-time-zone scheduling
• Strong communication skills with the ability to work across senior stakeholders

In Addition, We’re Always Looking for Candidates Who

• Take ownership and proactively solve problems
• Communicate clearly and operate with a high level of reliability
• Thrive in fast-moving, ambiguous environments
• Proactively incorporates AI tools into day-to-day work to improve productivity and accelerate delivery

Salary

In the US, the hourly rate for this role is $48/hour, with an average of 40 hours per week.

Why Muck Rack?

Remote Work, Forever 

• Fully distributed team with a permanent remote setup
• Home office stipend, phone and internet reimbursement, coworking membership
• Virtual and in-person team bonding (lunches, events, competitions)

Transparent & Fair Compensation 

• Competitive geo-neutral pay in the U.S.
• Annual reviews to ensure equity and market alignment
• Standardized bonus or commission structure
• 401(k) with employer contributions
• Equity opportunities

Health & Wellness

• Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
• 100% premium coverage for individuals on high-deductible plans
• 24/7 Virtual Care and Employee Assistance Program
• Employer-funded HSA contributions and other pre-tax benefits
• Quarterly wellness stipend and free Headspace subscription

Time Off & Family Benefits

•  4+ weeks of PTO, plus paid sick and mental health days
• 13 paid holidays with the option to swap for personal days
• Up to 16 weeks of fully paid parental leave

Learning and Development

• Transparent pathways for internal mobility and promotion
• Bi-annual performance reviews, team workshops, and leadership training
• Unlimited access to Coursera and O’Reilly
• 2 additional PTO days annually for learning and development

Inclusive, Customer-First Culture

• Commitment to equity and valuing diverse perspectives
• Agile, founder-led company focused on collaboration and innovation
• Trusted by 3,000+ companies worldwide

Note: Benefits and compensation reflect offerings for U.S.-based employees. Support is provided for employees in other locations, in compliance with local laws and regulations.

While we are a fully distributed team, we do have limitations on where we can hire and maintain a list of acceptable working locations based on job function. If we are unable to hire in your current location for the role for which you applied, you will be notified via email. While we enjoy many benefits as a permanently distributed and remote company, we cannot always support relocation or extended travel and have guidelines in place to ensure compliant work away from your designated permanent residence.

  #LI-Remote

Please note: For detailed information regarding our GDPR and/or CCPA compliance policies, including how we handle personal data and privacy rights, kindly refer to the email correspondence accompanying this application.

Muck Rack does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to Muck Rack will be considered Muck Rack property, and Muck Rack will not pay a fee should it hire the subject of any unsolicited resume.

Muck Rack considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law.

Note to applicants/job seekers: We have recently been made aware of scams impersonating Muck Rack’s HR team. Please be cautious of these attempts to elicit banking or other financial or sensitive information. Muck Rack will never request financial information during the interview process, and follow ups for interviews or next steps will always come from an ‘@muckrack.com’ email address. If you are contacted by anyone from a different domain who claims to be from Muck Rack, please forward the communication to legal@muckrack.com.