Onsite Front Desk/Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Front Desk/Administrative Assistant to be the face of our office to be at the front desk and contribute to the efficient operations of our branch office located in Longwood, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

 

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

 

Schedule and Compensation?

This is a full-time (40 hours) position during business hours, Monday - Friday, with a compensation of $18.00 per hour.

 

How Our Employees Make an Impact:

Our Receptionists are the heart of our property management operations and the face of our branch, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Qualifications

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

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