Office Administrator

Overview

Do you thrive on systems, processes, and solving problems? Does checking items off your to-do list bring a sense of accomplishment? We’re seeking a motivated, high-integrity, detail-oriented self-starter to join our growing branch as an administrative business partner to our Remote Branch Manager. If you value strong leadership, continuous growth, and making a meaningful impact, we’d love to hear from you.

 

We are a dynamic and fast-growing professional services firm delivering high-quality services to the construction industry. Our success is driven by innovation, technology, and—most importantly—people we can trust.

Responsibilities

What You'll Do:

· Office Management: Oversee day-to-day remote office operations, ensuring the office runs smoothly and efficiently. Manage per diem requests, vendor relations, and fleet management

 

· Accounts Receivable & Collections: Manage the accounts receivable process, including submitting invoices and pay applications, following up on overdue payments, and internal coordination with project teams. Work closely with clients and project managers to ensure timely collections.

 

· Project Coordination: Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines.

 

· Financial Administration: Support basic accounting functions, including processing invoices, basic financial reporting, and accounts payable invoice processing.

 

· Reporting & Documentation: Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance.

 

· Employee Engagement: Actively support and strengthen company culture within a fully remote team by fostering connection, trust, and alignment across the organization. This role helps reinforce our values through thoughtful communication, regular check-ins, and coordination of virtual meetings and team initiatives, ensuring employees feel engaged, supported, and connected despite physical distance.

Qualifications

What We're Looking For:

• A true go-getter who thrives in a fast-paced environment.
• A proactive problem solver with the ability to take full ownership of tasks and drive them to completion.
• Exceptional organizational and attention to detail.
• Stellar communication and leadership abilities to inspire our team.
• Previous experience in administrative-related roles.
• Preference to candidates who have worked in the Construction Industry!
• Preference to candidates with experience in accounts receivables and collections
• A trustworthy, self-motivated professional who takes ownership of their work
• A strong work ethic with the ability to work independently in a fully remote role
• Comfortable starting in a part-time role with the goal of growing into a full-time role

Why Join Us?

- Be part of a dynamic team where your contributions truly matter.

- Work in a supportive and encouraging environment that values your growth.

- Enjoy exciting opportunities for career advancement.

- Embrace a flexible work schedule that respects your work-life balance.

 

Ready to grow with us? 

If you’re a dependable administrative professional who values integrity, takes pride in your work, and is looking for a role with long-term potential, we’d love to hear from you.

 

Apply online here or on our website at www.buildingandearth.com. Go there and see what we are all about!

 

Help us Be the Benchmark.

 

 

 

Job ID: IND123