Senior Procurement Administrator

Company Description

We are AIR Communities, one of the country's largest owners and operators of apartment communities, managing high-quality properties in most major markets! Our team is passionate about providing exceptional service to our residents and communities. If you're a hardworking, detail-oriented, and customer-focused professional, we want you to join us!

Job Description

Oversees the purchasing activities in procuring materials, equipment, and services. Ensures contracts with suppliers and vendors are consistent with company objectives. Participates in contract negotiations with internal customers and suppliers to secure consistent supplies and quality services at competitive prices.  May provide Coupa system support.

Essential Functions: Develop and oversee the supplier base for assigned services or construction projects. Works with internal customers and vendors to support procurement efforts.

• Support negotiations with suppliers for assigned commodities and projects to achieve the best price, quality and schedule.
• Support and coordinate the registration and onboarding of new suppliers in company and third-party systems.
• Research new sources of services making recommendations to reduce costs and improve quality. Maintain all required records of sourcing, negotiations and contracts.
• Responsible for formulating and securing vendor contracts for construction projects, corporate purchasing and operations sourcing needs.
• Works with internal customers to prepare RFP scope of work and related specifications for new and/or existing contracts or projects.
• Works directly with selected vendors to negotiate contracts.
• Prepares and reviews final contracts.
• Responsible for ensuring quality and cost value of selected vendor's goods and services.
• Serves as the main point of contact working with corporate and field team members experiencing issues with goods and services provided by contracted vendors. 
• Responsible for managing the company's compliance with established purchasing procedures. 
• Responsibilities may include Coupa system support, including configuration revisions to optimize user experience and financial controls, as well as Coupa reporting and data analysis.

Qualifications

• Bachelor's degree and a minimum of 2 years of directly related experience or equivalent amount of work experience in procurement and/or vendor contract management.
• Experience managing day‑to‑day procurement platform operations, including configuration, troubleshooting, testing and workflow management
• Proven ability to analyze and prepare bid documents and successfully negotiate vendor contracts.
• Able to work in partnership with internal stakeholders to ensure the organization's needs are met while managing purchasing process procedures. 
• Ability to analyze data, troubleshoot issues and communicate effectively with stakeholders

Additional Information

AIR offers attractive total compensation packages designed to recognize and reward performance at the individual, team and company levels. We start with a competitive base salary and add bonus opportunities and benefit choices topped off with:

• Expected pay rate of $$65,000 - $75,000 plus annual bonus. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
• 25% Discounted Rent at AIR communities (certain exclusions apply, and an application is required).
• Medical, dental, vision, and life insurance options available. HSA with company sponsored contributions, FSA (traditional and dependent care FSA).
• Short and long-term disability paid by the company.
• 401(K) plus company contributions.
• Paid Vacation, 14 Paid Holidays, and Paid Sick Time.
• Tuition Assistance Program.
• Commuter Benefits and Pet-Insurance.
• Up to 100% Reimbursement on Professional Certification/Licensing for Job Related Curriculums.
• Paid parental leave of up to 16 weeks, following the birth or adoption of a child.
• Consumer discounts from various products and services including travel planning, wireless phones, health and fitness, home appliances, and more.
• 15 hours of paid time annually to give-back to your community.
• Opportunities for professional development and career growth including realistic job previews, in person and virtual leadership training, and performance improvement courses.

Application Deadline:  The initial deadline for applications is 5/3/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.