Executive Assistant to National Sales Manager

Global Resources Direct LLC is a rapidly growing food ingredient supplier serving manufacturers, distributors, and food brands across North America. They are looking for a highly organized and detail-oriented Executive Assistant to support the National Sales Manager and sales team, coordinating operations, customer communication, logistics, and sales support.

Responsibilities:

• Schedule and coordinate customer orders
• Follow up with customers regarding shipments, samples, and order status
• Send ingredient samples and coordinate sample tracking
• Request pricing and quotes from suppliers/vendors
• Assist sales team support
• Coordinate internally with sales reps, warehouses, and logistics providers
• Maintain accurate records in company systems
• Help organize trade shows, customer meetings, and sales activities
• Monitor email communications and respond professionally to customers and vendors
• Support special projects and operational tasks as needed

Requirements:

• Highly organized with strong attention to detail
• Excellent communication and follow-up skills
• Ability to multitask and prioritize effectively
• Comfortable working in a fast-moving sales environment
• Strong computer skills (Excel, email, CRM systems, Google Workspace, etc.)
• Professional and positive attitude
• Experience in food ingredients, logistics, customer service, or sales support is a plus
• Ability to work independently and solve problems proactively
• Fast learner
• Strong sense of urgency
• Customer-service mindset
• Reliable and dependable
• Comfortable coordinating multiple moving parts simultaneously