Legal Office Services Associate (Mailroom/Copy Center)

Immediate need for a talented Legal Office Services Associate (Mailroom/Copy Center). This is a 03+ Months Contract opportunity with long-term potential and is located in Mount Laurel, NJ (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID:26-17789

Pay Range: $18 - $19/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Mailroom & Distribution Services
• Sort, process, distribute, and deliver incoming and outgoing mail, packages, faxes, and correspondence.
• Apply postage and operate mail processing equipment.
• Coordinate shipping and receiving activities, including verifying packing slips and tracking deliveries.
• Maintain records related to shipping, receiving, and mail distribution.
• Copy, Print & Scanning Services
• Operate high-volume copy, print, and scanning equipment.
• Complete copying, binding, finishing, and document production requests.
• Perform quality control checks on all completed projects.
• Handle confidential and time-sensitive legal documents with accuracy and discretion.
• Deliver completed jobs to designated locations within the facility.
• Document Management & Digital Services
• Perform document scanning, file conversion, file naming, and electronic document management.
• Utilize OCR (Optical Character Recognition) technology to create searchable files.
• Format documents and spreadsheets for printing and distribution.
• Support off-site production and document management projects as required.
• Equipment & Office Support
• Conduct daily inspections of copiers and office equipment to ensure proper operation.
• Troubleshoot minor equipment issues, clear paper jams, and coordinate service calls when necessary.
• Maintain supply inventories and order replenishments as needed.
• Operate bindery equipment, paper cutters, electric staplers, hole punchers, postage meters, and related office machinery.
• Customer Service
• Provide professional support to legal secretaries, paralegals, associates, partners, project managers, and other staff.
• Respond to customer inquiries regarding project status, timelines, and service capabilities.
• Maintain a high level of customer satisfaction through effective communication and service delivery.
• Support projects with tight deadlines and high-volume workloads.

Key Requirements and Technology Experience:

• High School Diploma, GED, or equivalent work experience.
• Minimum 1 year of experience in a legal office or legal services environment strongly preferred.
• Previous copy/print production experience required.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience operating printers, copiers, scanners, fax machines, and postage equipment.
• Knowledge of shipping and receiving procedures.
• Ability to work independently and manage multiple priorities.
• Strong organizational, troubleshooting, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Copy Center or Mailroom experience within a legal environment.
• Basic electronics and office equipment maintenance knowledge.
• Experience with document management systems and workflow software.
• Knowledge of cost recovery and billing processes.
• Completion of Ricoh Legal Training within 90 days of hire (required upon employment).
• Physical Requirements
• Ability to lift up to 50 pounds.
• Ability to stand and walk for extended periods throughout the workday.
• Ability to perform physical tasks associated with document production, mail distribution, and equipment operation.
• Key Competencies
• Customer Service Excellence
• Attention to Detail
• Confidentiality & Professionalism
• Time Management
• Multitasking Ability
• Problem Solving
• Team Collaboration
• Adaptability in a Fast-Paced Environment

Our client is a leading consulting Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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