Interview Scheduler - Staffing Coordinator
Santa Rosa, California, United States of America
Contract
3 days ago
$28 - $30 USD
Key skills
AICommunication
About this role
Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Sinchan Chakraborty at email address can be reached on # .
We have Contract role Interview Scheduler - Staffing Coordinator for our client at Santa Rosa CA. Please let me know if you or any of your friends would be interested in this position.
Position Details: Interview Scheduler - Staffing Coordinator- Santa Rosa, CA Location: Santa Rosa, CA, United States - 95403 Duration: 3 months Pay rate: $28-$30/hr on W2 Work Mode: Onsite
Duties: The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.
Key Responsibilities:
- Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
- Partner with recruiters, hiring managers, and candidates to align availability and logistics
- Manage calendars, confirmations, and last-minute schedule changes
- Deliver a best-in-class candidate experience through clear, timely communication
- Maintain accurate data in iCIMS, our recruiting system, and track interview activity
- Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
- Support additional logistics: some reporting; escort interviewing candidates to their interview rooms
Skills:
Qualifications:
- 1+ year of coordination or administrative experience (recruiting preferred)
- Strong attention to detail and ability to manage competing priorities
- Excellent written and verbal communication and customer service-related skills
- Experience with ATS and calendar tools (Outlook, iCIMS preferred)
- Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow
To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Sinchan Chakraborty at email address can be reached on # .