Project Coordinator

Job: Project Coordinator
Location: Hybrid in Newark, DE
Project Start: ASAP
Project Duration: Long-term opportunity

Job Description

looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark, DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities, maintaining documentation, tracking progress, and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized, on schedule, and within scope by managing logistics and supporting project managers throughout the project lifecycle.

What You ll Do

Project Coordination & Support
Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items

Documentation & Reporting
Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
Ensure version control and proper archiving of all project-related documents
Support the creation and maintenance of project charters, statements of work, and change requests

Communication & Stakeholder Coordination
Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts

Budget & Resource Tracking
Monitor project budgets and expenditures; flag variances and assist with cost reporting
Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
Assist with resource allocation tracking and capacity planning support

Administrative Support
Manage calendars, travel arrangements, and logistics for project team members and stakeholders
Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
Support onboarding of new project team members and ensure access to necessary tools and resources

What You ll Need Required
Bachelor s degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)
2+ years of experience in a project coordination, administrative, or operations support role
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
Excellent written and verbal communication skills
Attention to detail and a commitment to accuracy in documentation and reporting

Preferred
Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
Experience working in a PMO environment or within a matrixed organization.