Marketing Coordinator, Brand & Asset Management

Original X Productions is a company that operates premier worldwide location-based entertainment experiences. They are seeking a Marketing Coordinator to manage the operational workflow of campaign programming and deliverables, ensuring smooth communication between teams and external partners while tracking and prioritizing asset requests.

Responsibilities:

• Own and manage the intake and tracking of all asset requests and promotional initiatives requiring partner approval using Monday.com or other workflow tools
• Prioritize and distribute briefs and approval requests to appropriate teams, ensuring clarity around deadlines, scope, and deliverables
• Track progress on all open requests and projects, ensuring milestones are met and deliverables are distributed on time
• Maintain organization of assets and collateral, ensuring proper file management and version control
• Manage the full IP/licensor approval process for creative and brand assets and promotional programming, ensuring all deliverables meet required standards and timelines
• Ensure proper timelines are followed throughout full process, including planning, design, approval request, and execution/implementation
• Serve as the primary point of contact with licensor submission platforms, uploading, tracking, and reporting the status of all submitted assets
• Collaborate with internal teams and key stakeholders to ensure licensor feedback is gathered, processed, and incorporated into final deliverables in a timely manner
• Communicate effectively with external licensors and internal stakeholders, ensuring transparency throughout the approval process
• Track and collate feedback on campaign proposals and briefs from stakeholders and licensors, and relay it clearly back to appropriate action item owners for revisions and/or execution
• Provide preliminary internal feedback on new/proposed initiatives based on prior licensor review notes to streamline partner approvals
• Liaise with key internal support teams (legal, finance) to assist with vendor onboarding and contract review
• Interface with creative team, marketing team, and retail team to manage cross-departmental initiatives (e.g., retail style guides, VIP (and VVIP) experiences, guest-facing special event programming)
• Provide regular status updates to key stakeholders and senior management, highlighting project timelines, key deliverables, and any potential roadblocks
• Serve as the primary administrator for Monday.com, ensuring that workflows, project boards, and task tracking systems are consistently up to date
• Develop and maintain best practices for workflow management, including streamlining processes for creative request submissions, approvals, and asset delivery
• Identify and implement efficiencies in project tracking, communication, and campaign/asset management to improve team (and company) productivity

Requirements:

• 3+ years of experience in project management, creative and/or marketing operations, or a related role within the entertainment, design, or marketing industry
• Experience with project management software, preferably Monday.com, and familiarity with licensor submission platforms
• Highly organized with a strong attention to detail, and the ability to manage multiple projects and deadlines simultaneously
• Excellent communication skills, with the ability to relay feedback and project updates clearly and efficiently
• Team player with experience working across multiple teams (creative, production, marketing, etc.)
• Proactive and a self-starter with good time management and prioritization instincts
• Proficiency with asset management and collaboration tools such as Monday.com, Asana, or similar platforms is required
• Proficiency in Google Workspace platforms including Slides, Docs, and Sheets
• Prior experience working with IP licensors or managing approval workflows is a strong plus