Original X Productions is a company that operates premier worldwide location-based entertainment experiences. They are seeking a Marketing Coordinator to manage the operational workflow of campaign programming and deliverables, ensuring smooth communication between teams and external partners while tracking and prioritizing asset requests.
Responsibilities:
- Own and manage the intake and tracking of all asset requests and promotional initiatives requiring partner approval using Monday.com or other workflow tools
- Prioritize and distribute briefs and approval requests to appropriate teams, ensuring clarity around deadlines, scope, and deliverables
- Track progress on all open requests and projects, ensuring milestones are met and deliverables are distributed on time
- Maintain organization of assets and collateral, ensuring proper file management and version control
- Manage the full IP/licensor approval process for creative and brand assets and promotional programming, ensuring all deliverables meet required standards and timelines
- Ensure proper timelines are followed throughout full process, including planning, design, approval request, and execution/implementation
- Serve as the primary point of contact with licensor submission platforms, uploading, tracking, and reporting the status of all submitted assets
- Collaborate with internal teams and key stakeholders to ensure licensor feedback is gathered, processed, and incorporated into final deliverables in a timely manner
- Communicate effectively with external licensors and internal stakeholders, ensuring transparency throughout the approval process
- Track and collate feedback on campaign proposals and briefs from stakeholders and licensors, and relay it clearly back to appropriate action item owners for revisions and/or execution
- Provide preliminary internal feedback on new/proposed initiatives based on prior licensor review notes to streamline partner approvals
- Liaise with key internal support teams (legal, finance) to assist with vendor onboarding and contract review
- Interface with creative team, marketing team, and retail team to manage cross-departmental initiatives (e.g., retail style guides, VIP (and VVIP) experiences, guest-facing special event programming)
- Provide regular status updates to key stakeholders and senior management, highlighting project timelines, key deliverables, and any potential roadblocks
- Serve as the primary administrator for Monday.com, ensuring that workflows, project boards, and task tracking systems are consistently up to date
- Develop and maintain best practices for workflow management, including streamlining processes for creative request submissions, approvals, and asset delivery
- Identify and implement efficiencies in project tracking, communication, and campaign/asset management to improve team (and company) productivity
Requirements:
- 3+ years of experience in project management, creative and/or marketing operations, or a related role within the entertainment, design, or marketing industry
- Experience with project management software, preferably Monday.com, and familiarity with licensor submission platforms
- Highly organized with a strong attention to detail, and the ability to manage multiple projects and deadlines simultaneously
- Excellent communication skills, with the ability to relay feedback and project updates clearly and efficiently
- Team player with experience working across multiple teams (creative, production, marketing, etc.)
- Proactive and a self-starter with good time management and prioritization instincts
- Proficiency with asset management and collaboration tools such as Monday.com, Asana, or similar platforms is required
- Proficiency in Google Workspace platforms including Slides, Docs, and Sheets
- Prior experience working with IP licensors or managing approval workflows is a strong plus