Business Development Proposal Manager

Paragon Technology Group is seeking a Proposal Manager to lead the development of high-quality, compliant proposals for various government contracts. The role involves managing the entire proposal process from kickoff to submission, ensuring compliance with requirements, and utilizing AI to enhance proposal workflows.

Responsibilities:

• Lead end-to-end proposal development, including kickoff, scheduling, content integration, reviews, and final submission
• Own document production quality, ensuring proposals are visually consistent, professionally formatted, and fully compliant with solicitation requirements
• Serve as the team's Microsoft Word authority, managing styles, templates, section breaks, headers/footers, TOCs, cross-references, and complex formatting issues
• Enforce page limits, formatting rules, and submission requirements with precision
• Develop and manage compliance matrices and ensure all RFP/RFQ instructions are addressed
• Coordinate color team reviews (Pink, Red, Gold) and drive incorporation of feedback into final deliverables
• Work closely with Capture Managers and Solution Architects to assemble complete, cohesive responses
• Manage proposal schedules and ensure on-time delivery across multiple concurrent efforts
• Create and refine reusable templates, boilerplate content, and standardized response structures
• Design, build, and maintain AI-powered proposal workflows, including prompt libraries, content generation pipelines, compliance check automations, and reuse frameworks
• Develop and curate a structured content library optimized for AI-assisted drafting, ensuring past performance narratives, solution descriptions, and boilerplate are tagged, versioned, and ready for AI retrieval and synthesis
• Establish and document AI-augmented standard operating procedures for proposal drafting, editing, and review cycles, enabling repeatable efficiency gains across the team
• Support light graphics integration, ensuring visuals align cleanly within the document
• Maintain organized proposal files, version control, and document repositories
• Manage proposal content within SharePoint, including document libraries, version control, permissions, and real-time collaboration across distributed teams
• Establish and enforce SharePoint-based proposal workflows for draft control, review cycles, and final production
• Independently develop MRAS and RFI responses by leveraging existing proposal artifacts, corporate templates, and internal tools, requiring minimal oversight
• Rapidly synthesize prior content, past performance, and standard solution narratives into tailored, submission-ready responses
• Identify content gaps and proactively coordinate with internal stakeholders to complete responses on accelerated timelines

Requirements:

• 5+ years of experience managing federal proposals, preferably in a task order, GWAC, or IDIQ environment
• Advanced Microsoft Word expertise required. Must be able to build and troubleshoot complex, submission-ready documents without external support
• Proven ability to deliver high-quality proposals under tight deadlines with minimal errors
• Strong understanding of federal solicitation structures and compliance requirements
• Experience managing full proposal lifecycle, including schedules and review cycles
• Demonstrated ability to manage multiple proposals simultaneously
• Proven ability to independently produce MRAS, RFI, or sources sought responses using existing corporate materials and templates
• Strong skill in content reuse, adaptation, and synthesis, turning fragmented inputs into cohesive responses
• Demonstrated ability to operate with limited direction in fast-turn environments
• Hands-on experience using SharePoint for proposal management, including document libraries, version control, permissions, and collaborative workflows
• Experience working with AI tools such as Claude, ChatGPT, Copilot, or similar platforms for proposal-specific or content-development use cases
• Familiarity with structured content libraries and prompt frameworks that support consistent, high-quality AI-assisted drafting
• APMP certification (Foundation or higher)
• Experience supporting Polaris, OASIS+, MAS, SEWP, or similar vehicles
• Familiarity with CMMI Level 3 and ISO-aligned quality processes
• Basic PowerPoint or Visio skills for integrating simple graphics
• Familiarity with AI platforms relevant to proposal development (e.g., Claude, Microsoft Copilot, ChatGPT, or similar)
• Experience structuring knowledge bases or content repositories for AI-assisted retrieval and generation