Freelance Senior Project Manager (Pharma)

CG Life is a company focused on integrated marketing initiatives in the pharmaceutical sector, and they are seeking a Freelance Senior Project Manager. The SPM will lead projects from initiation through completion, ensuring timely delivery and high-quality execution while fostering strong client relationships and managing project budgets.

Responsibilities:

• Lead and manage large-scale, complex projects including integrated campaigns, product launches, digital and print tactics, websites, email programs, social media initiatives, and multi-channel marketing efforts
• Develop and maintain detailed project plans, timelines, scopes, budgets, forecasts, and resource allocations to support proactive execution and successful delivery
• Own project facilitation throughout the lifecycle, driving alignment, resolving ambiguity, and ensuring clear next steps across teams
• Manage the full project lifecycle, including project documentation, scopes of work, estimates, status reports, change orders, and budget reconciliation
• Monitor project health, identify risks and dependencies, escalate issues when necessary, and implement actionable solutions to maintain delivery timelines
• Ensure all projects adhere to agency standards, processes, and quality expectations
• Conduct internal and client-facing meetings, including kickoff meetings, status updates, project reviews, and working sessions
• Maintain accurate project documentation and reporting using project management tools such as Smartsheet, Hive, Workfront, SharePoint, Microsoft Project, or similar platforms
• Lead routing and review workflows across cross-functional teams, ensuring deliverables are assigned to the appropriate stakeholders, feedback is consolidated efficiently, approvals are secured on schedule, and final assets are delivered accurately and on time
• Track progress across projects, manage reporting updates, and oversee day-to-day project communications and deliverables
• Act as a trusted client contact for project communications, providing timely updates, setting clear expectations, and fostering strong client relationships
• Build and maintain trusted client partnerships through proactive communication, collaboration, and executional excellence
• Stay informed on client processes, procedures, and business needs, adapting communication and workflows accordingly
• Support project-related presentations, discussions, and strategic planning initiatives
• If and as needed, attend client meetings to track deliverables, align on priorities, and ensure deadlines and expectations are met
• Develop, manage, and reconcile project budgets from initiation through completion, ensuring accurate financial tracking and resource optimization
• Prepare estimates, support forecasting activities, and align project plans with evolving scope and business needs
• Partner with finance and department leadership on revenue reconciliation, staffing alignment, and budget management
• Manage finance and project health reviews, including burn reports and delivery risk assessments
• Ensure projects are appropriately staffed, scheduled, and resourced to support successful execution
• Mentor, support, and provide guidance to Project Managers and Associate Project Managers and/or Project Coordinators, fostering professional development and project management best practices
• Support onboarding, training, and development initiatives for project management team members
• Serve as a collaborative leader across cross-functional teams, building trust, promoting accountability, and encouraging effective communication
• Adapt communication style based on audience and circumstances to drive alignment and productive collaboration
• Assist department leadership with workload management, team support, and quality oversight for deliverables
• Model professionalism, maturity, collaboration, and solution-oriented leadership across teams
• May manage direct reports
• Apply established processes, templates, and tools consistently across projects, ensuring alignment with departmental standards
• Act as a process champion and internal resource, supporting process improvement initiatives in partnership with department leadership
• Contribute to departmental initiatives, business development efforts, and agency-wide operational improvements

Requirements:

• Bachelor's degree in a relevant field
• Minimum 5+ years of project management experience within an integrated advertising, marketing, or digital agency environment
• Experience working with AOR Pharma Launch
• Proven ability to manage complex, integrated campaigns and large-scale initiatives across multiple channels
• Strong leadership, organizational, communication, and problem-solving skills
• Demonstrated ability to manage multiple projects simultaneously in fast-paced, high-pressure environments
• Skilled in project planning, facilitation, budgeting, forecasting, risk management, and issue resolution
• Experience managing project budgets and financial tracking processes
• Strong meeting facilitation and stakeholder management capabilities
• Collaborative, adaptable, and solution-oriented with strong attention to detail and follow-through
• Proficiency with Microsoft Office Suite and project management tools such as Workfront, Smartsheet, Hive, Microsoft Project, SharePoint, or similar platforms
• Experience with software development life cycles, digital production, creative workflows, and web technologies preferred
• PMP, Six Sigma, or related certifications are a plus