Administrative Services Assistant

Job Title: Administrative Services Assistant

Location: 710 James Robertson Parkway 7th Floor Andrew Johnson Tower, Nashville, Tennessee 37243 (Hybrid)

Job Description

Key Responsibilities: 

• Provide administrative support for the Perinatal and Infant Section. 

• Coordinate meetings, trainings, travel requests, and schedules for staff and partners. 

• Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records. 

• Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking. 

• Maintain fiscal and administrative documentation in compliance with state and federal requirements.  

• Coordinate invoice and payment processing with fiscal and contract staff. 

• Prepare reports, correspondence, presentations, and meeting materials. 

• Maintain organized electronic and hard-copy program files and records. 

• Support stakeholder communication and community partnership activities. 

• Handle confidential information in accordance with TDH policies.  

• Support additional section projects and activities as assigned.  

Minimum Requirements:  

Graduation from an accredited college or university with an associate''s or bachelor’s degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.  

In-Office Requirements: 

• New hires are required to report in person for onboarding. 

• Hybrid work environment with periodic in-person meetings. 

• Travel to the Nashville office will not be reimbursed. 
• Typical working hours are M-F 8AM to 4:30PM CST, 37.5 hours per week.