Administrative Assistant

Seeking an Administrative Assistant that will provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.
Key Responsibilities:

• Administrative & Business Support
• Provide administrative support across multiple sleeves in a complex team environment; provides backup team support to peer assistants as needed.
• Execute high-volume signature processes by coordinating with Legal and Execution teams to ensure accuracy while meeting deadlines.
• Manage quarterly formatting process of quarterly investor letters, upholding firm standards.
• Calendar, Meetings & Communications
• Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
• Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.

Travel & Expenses

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
• Meticulously process and track expense reports in a timely manner, reconciling credit card expenses in compliance with company policy.

Compliance & Confidentiality

• Handle highly confidential and sensitive business information with discretion and sound judgment.
• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.
• Maintain detailed understanding of firm policies and can handle certain issues independently and escalate appropriately.

Skills & Qualifications Required:
Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.

• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
• Quick learner and self-starter with excellent anticipation skills.
• Familiar with expense platforms such as SAP Concur and Ariba.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook and Zoom is required.
• Ideal candidate has at least 3-5 years of experience.
• Candidate must be located onsite in the Dallas office.