Enterprise Vendor & Procurement Specialist

Our client is seeking a Vendor & Procurement Specialist Consultant to support and enhance vendor financial management, procurement coordination, contract administration, and related governance processes. The consultant will provide operational support for vendor invoicing and procure-to-pay activities, assess and optimize existing processes, develop operating models and standard operating procedures, support automation and technology initiatives, and strengthen procurement governance, reporting, and stakeholder coordination across the organization.

The consultant is required to have the following professional and technical qualifications. Only the applicants who hold these qualifications will be shortlisted and contacted.

Academic Qualifications
? University degree (Master?s degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Finance, or a related field.
? A first-level university degree combined with relevant experience may be accepted in lieu of an advanced degree.
? Professional certifications in Procurement or Supply Chain Management (e.g., CIPS, CPSM, or equivalent) are highly desirable.

Professional Experience
? Minimum of 5 years of experience in Accounts Payable, Vendor and Contract Management, Procurement, or related functions.
? Experience working in financial institutions, international organizations, or other large, complex environments is highly desirable.
? Demonstrated experience managing vendor invoicing and procure-to-pay (P2P) processes, including purchase orders, invoice validation, reconciliation, payment tracking, and contract administration.
? Demonstrated experience conducting business process reviews, process optimization initiatives, and operating model design, including the development of Standard Operating Procedures (SOPs) and governance frameworks.
? Experience implementing or supporting vendor management, contract management, invoice automation, workflow automation, or other technology enabled process improvement initiatives.
? Strong analytical, problem-solving, communication, and stakeholder management skills.

Language Requirements
? Advanced English (knowing French is a plus)

Key Responsibilities:

1. Vendor Financial Management & Operating Model Review

? Conduct a comprehensive assessment of the current vendor invoicing, accounts payable coordination, and contract administration functions.
? Document the current-state processes, stakeholder roles and responsibilities, and systems.
? Identify process inefficiencies, control gaps, bottlenecks, and opportunities for standardization and automation.
? Develop a future-state Operating Model for vendor financial management, including governance, roles and responsibilities (RACI), SOPs, internal controls, service levels, and performance metrics.
? Develop an implementation roadmap and support the transition to the future-state operating model, including change management activities.

2. Vendor Financial Management & Operational Support

? Manage and support day-to-day vendor invoicing activities, including requisition and shopping cart creation, purchase order tracking, invoice verification, reconciliation, and payment coordination.
? Monitor invoice processing activities to ensure accuracy, timeliness, compliance, and alignment with budget controls.
? Develop and maintain operational dashboards and reporting to track invoice processing, procurement activities, and key performance indicators.
? Coordinate with Finance, Procurement, Legal, Risk, Vendor Owners, and Business Units to support vendor financial and procurement activities

3. Technology Assessment & Solution Design

? Assess existing tools and processes supporting vendor management, procurement coordination, contract management, and invoice processing.
? Evaluate technology solutions that support integrated Source-to-Contract (S2C) and Procure-to-Pay (P2P) processes, including contract lifecycle management, vendor management, invoice automation, workflow, and approval solutions.
? Develop business requirements, evaluation criteria, recommendations, and supporting documentation for potential Requests for Information (RFIs) and Requests for Proposals (RFPs).

4. Procurement Coordination & Governance

? Define and implement a standardized procurement coordination framework, including workflows, governance mechanisms, SOPs, templates, trackers, reporting processes, and performance indicators.
? Establish mechanisms to improve procurement planning, demand management, tracking, transparency, and compliance.
? Maintain centralized repositories for procurement-related documentation, records, and reporting.


Outputs/deliverables:

? Ongoing Throughout the Assignment (Months 1?12):

? Completed vendor invoicing and payment verification.
? Completed requisition / shopping cart / purchase order.
? Successful coordination between Procurement and stakeholders.
? Maintained dashboard and KPI reports.
? Any other duties as required

? Phase 1: Current-State Assessment (Months 1?3)

? Current-state assessment of vendor invoicing, accounts payable coordination, contract administration, and procurement coordination processes, including inventory of current SOPs
? Documentation of existing workflows, stakeholder roles and responsibilities, systems, controls, and reporting mechanisms.
? Gap analysis identifying process inefficiencies, control weaknesses, bottlenecks, and automation opportunities

? Phase 2: Future State Operating Model (Months 4?5)

? Future-state Vendor Financial Management and Procurement Operating Model.
? Governance framework, including roles and responsibilities (RACI), decision-making authorities, and performance measures.
? Updated Standard Operating Procedures (SOPs), templates, trackers, and process documentation.
? Implementation roadmap with prioritized improvement initiatives.

? Phase 3: Implementation Support and Technology Assessment (Months 6?10)
? Successful rollout of the new improved processes and governance enhancements.
? Requirements assessment and evaluation of technology solutions supporting vendor management, contract management, procurement, and invoice processing, including research paper, draft RFI and RFP.

? Phase 4: Operationalization and Knowledge Transfer (Months 10?12)
? Operational vendor invoicing and procurement support services delivered throughout the consultancy.
? Centralized repository for procurement, contract, and vendor management documentation.
? Staff training, knowledge transfer sessions, and transition support.
? Final report summarizing achievements, recommendations, lessons learned, and next steps for continuous improvement.

Core Competencies:

Professionalism

? Demonstrates strong knowledge of vendor financial management, accounts payable, procurement coordination, contract administration, and procure-to-pay (P2P) processes.
? Demonstrates ability to analyze and redesign business processes, develop practical solutions, and implement process improvements and operating model enhancements.
? Produces high-quality, accurate, and timely outputs while managing competing priorities and tight deadlines.
? Shows pride in work and achievements, demonstrates professional competence, and maintains a result-focused work ethic.

Planning and Organization

? Effectively plans, prioritizes, and manages multiple activities and deliverables.
? Anticipates risks and constraints, develops contingency plans, and takes corrective actions to keep work on track.
? Monitors progress and adjusts plans as necessary to ensure timely delivery of objectives.

Accountability

? Takes ownership of assigned responsibilities and delivers outputs in accordance with agreed quality, cost, and time expectations.
? Ensures adherence to applicable policies, procedures, governance requirements, and internal controls.
? Accepts responsibility for own actions and communicates issues, risks, and dependencies proactively and recommends appropriate corrective actions.

For an immediate response, please call , or send your resume to

TRIGYN TECHNOLOGIES, INC. is an EQUAL OPPORTUNITY EMPLOYER and has been in business for 35 years. TRIGYN is an ISO 9001:2015, ISO 27001:2013 (ISMS),ISO 20000:2018 and CMMI Level 5 certified company.