Student Support Strategic Initiatives Manager

Essential Duties and Responsibilities

Administrative Duties
• Coordinates and oversees Student Support leadership team initiatives;
• Support the department leaders in managing Legal and legislative requirements as a result of litigation,
  legislative, and other federal and state initiatives;
• Coordinates communication and ensures consistency of collaboration across the leadership team;
• Provides project management to support the development of professional development opportunities
  across the department and in collaboration with other departments;
• Oversee the development of a department-wide calendar and streamlined methods of communication
  across team members to ensure transparency;
• Coordinates and facilitate Special Education Advisory Council Meetings and initiatives, in collaboration with
  the Chief Student Support Officer;
• Serve as Project Manager for major departmental initiatives in alignment with the strategic plan.
Budget Coordination
• Oversee coordination of the application and expenditures of all state and local funds, to also include external grant funds, when applicable;
• Coordinates with Finance Department on federal grant applications;
• Compiles detailed reports on the activity and balances of each of the Student Support department’s budgets utilizing the district’s data system (MUNIS) as requested;
• Reviews and ensures that budgets are in compliance with the Louisiana LAUGH Guide and staffing allocations;
• Requests new G/L account codes in MUNIS;
• Makes budget projections for the upcoming years for all Student Support budgets, both state, federal, and local;
• Researches and implements mandated federal and state changes impacting the Student Support Department .
Purchasing
• Reviews and ensures that budgets are in compliance with the Louisiana LAUGH Guide and staffing allocations;
• Requests new G/L account codes in MUNIS;
• Makes budget projections for the upcoming years for all Student Support budgets, both state, federal, and local;
• Researches and implements mandated federal and state changes impacting the Student Support Department.
Fixed Asset Reporting
• Assists IT with inventory tracking of all Student Support inventory purchased with federal, state, and local funds; 
• Inputs Fixed Asset and Walkable Asset Data into MUNIS for tracking purposes;
• Prepares Annual Blanket Order Purchase Orders to cover Material and Supplies for Student Support.
Medicaid Duties
• Coordinates the district’s Medicaid program and ensures compliance by communicating with providers and collaborating with the contracted billing agent;
• Maintains the District Medicaid billing and documentation system;
• Downloads eSER Student Eligibility File to provide to Medicaid documentation system for upload;
• Directs input of Student Speech, Vision, Hearing, O/T, P/T Evaluations into the district documentation system for Medicaid Billing;
• Oversees the completion of the Annual Medicaid Cost Reporting;
• Participates in State Medicaid Monitoring Audit;
• Implements transportation billing for Medicaid, when applicable;
• Maintains weekly meetings with the third-party Medicaid contracted provider;
• Ensures that all Claims are processed timely with third-party biller;
• Works with Student Support Staff to rectify Medicaid Documentation issues;
• Reviews documentation system logs, billing statements, and cost reports to ensure maximum funds are recouped by the district;
• Develops a strategy, across all funding areas (Early and Periodic Screening, Diagnosis and Treatment; Nursing; Behavioral Health; Therapy; Personal Care Services; ABA; Optometry; Physician; and Special Transportation) in collaboration with the third-party Medicaid provider to maximize funding opportunities through the Medicaid program;
• Attends all Medicaid convenings and training opportunities and share information with the third-party Medicaid provider;
• Collaborates with LEA Schools and Non-LEA Contracted Services Schools to eliminate challenges faced with Documentation and Billing and provide training/support as needed.
Contract Responsibilities
• Coordinates all 3rd party service contracts maintained in the department to prevent any disruption of services to students;
• Drafts contracts, route them to the appropriate departments, and follow all procurement guidelines as it relates to contract management;
• Follows-up with appropriate staff and external providers to ensure timely completion of contracts and submit completed contracts to the appropriate departments and team members;
• Maintains a contract tracking system to ensure appropriate funds are available and contracts are up to date;
• Coordinates all Requests for Proposals (RFPs) in collaboration with the Purchasing Department;
• Participates in construction of RFPs and monitor the progression of RFPs to completion and ensures that awarded Contractors/Providers have executed agreements in place for the appropriate time-frames;
• Reviews and validates all invoices and service verification documents submitted by contracted service providers;
• Prepares Shared Services MOU’s with non-LEA Charter Schools;
• Prepares Shared Services billings to non-LEA Charter Schools and forward to Finance for dissemination.
Accounts Payable Functions
• Completes the liquidation of the departments grants to ensure compliance with all local and state mandates;
• Processes all Student Support Employee Expense Claims for Travel/Itinerant mileage reimbursements;
• Forwards copies of completed Purchase Orders and Packing Slips to A/P for invoice payment.
• Non-Public School Functions
• Utilizes the districts’ financial management system to maintain accurate data on all expenditures for both public and non-public schools and the department;
• Participates in the Annual Non-Public School meeting with the department lead to explain Materials and Supplies allocation process;
• Timely prepares/Communicates the Non-Public Schools IDEA allocation for Materials and Supplies;
• Processes all Purchase Requisitions for Non-Public Schools IDEA allocation and confirm receipt of goods with all schools;
• Participates in annual Non-Public School meeting to explain Materials and Supplies allocation process;
• Tracks Non-Public orders and ensure that the complete budget is exhausted for each school.
HR Duties
• Coordinates the preparation of Forms A-87 with Finance Department by supplying Staffing Lists;
• Responds to HR inquiries regarding Employee Organization/Object/Project coding in MUNIS.
• Auditing Responsibilities
• Assists with the compilation of data for requests from internal and external audits and in the preparation of response to fiscal inquiries.
Other Responsibilties
• Reports monthly usage to vendors, as required;
• Back up payroll processing for Student Support;
• Ordering of needed computer supplies/hardware;
• Other duties as assigned.

Education and Experience

• Associate’s Degree with a minimum of five years of professional experience in an educational leadership position required.
• Experience in diverse learner leadership preferred.
• Experience in district operations with a focus on diverse populations, non-profit accounting, internal controls, and accounting systems preferred.

Preferred Skills and Management Experience

• Strong verbal and written communication skills.
• Fiscal experience reflecting thorough knowledge of automated financial and accounting systems.
• Advanced technical accounting experience reflecting ability to analyze complex financial transactions, reports and summaries and recommend course of action for Student Support
• Progressively responsible experience applying accounting principles and methods in complex business initiatives and developing and implementing accounting policies and procedures.