Key skills
AILeadershipProject ManagementCommunication
About this role
Meta is seeking an experienced Administrative Partner to support a number of executives on a rotational basis for the Centralized Leadership Support team. The person in this role will need to be a strong problem-solver, detail oriented and organizationally skilled to manage nuanced calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time and onsite in Menlo Park.
Responsibilities
Coordinate internal and external meetings
* Manage complex calendar set-up and movement
* Prepare expense reports and purchase requisitions
* Coordinate both domestic and international travel arrangements
* Organize space planning, strategic offsite events and team all-hands meetings
* Build cross-functional relationships between departments
* General office duties as needed
Qualifications
4+ years of relevant experience providing administrative support to 1 or more executives
* 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 4+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience balancing competing priorities
* Experience with Microsoft Office and Google Suite Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
* Prior or current experience supporting VP's at large scale tech company
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience in a multi-staff office environment
* Project management experience
* Experience managing logistics across multiple teams
* BA/BS Degree
Responsibilities
Coordinate internal and external meetings
* Manage complex calendar set-up and movement
* Prepare expense reports and purchase requisitions
* Coordinate both domestic and international travel arrangements
* Organize space planning, strategic offsite events and team all-hands meetings
* Build cross-functional relationships between departments
* General office duties as needed
Qualifications
4+ years of relevant experience providing administrative support to 1 or more executives
* 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 4+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience balancing competing priorities
* Experience with Microsoft Office and Google Suite Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
* Prior or current experience supporting VP's at large scale tech company
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience in a multi-staff office environment
* Project management experience
* Experience managing logistics across multiple teams
* BA/BS Degree