Event Director

Event Ownership, Planning & Management:

• Events can be In-Person or Virtual and ability to manage the below items in either environment is a key skill and capability
• Prepare detailed budgets and forecasts of event attendance, income and expenses.
• Gather, compare & present price quotes for all event related expenses.
• Select site, caterer, accessories, and other vendors.
• Negotiate and sign contracts for services rendered.
• Develop detailed timelines for each event.
• Determine and communicate staff and client responsibilities.
• Individual is responsible for choregraphing and managing event day.
• In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants.
• Script sponsor presentations and main program.
• Manage ticket sales through the online registration process and oversee attendance lists.
• Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists etc. Utilize vendor trades whenever possible to assure we produce a high-quality event with the lowest possible cash outlay. Track trade schedules to assure dollar for dollar completion of contract.
• Prepare pre and post event promotions through house ads, direct mail, and broadcast e-mails to attendees. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of PSBJ brand.
• Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp's, attendance list, and no-shows.

 

Vendor & Sponsor Management:

• Organize and facilitate sponsor meetings as necessary.
• Gather sponsor bios and company promos for event recognition.
• Ensure sponsor deliverables are addressed throughout the event process.
• Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client's needs.
• Provide creative recommendations for sponsors and on-site event activations.

Supervisory Responsibilities:

• Manage Event Coordinator who will assist in all aspects of producing the events
• Manage day of event staff 

As a member of the management team, this position is responsible for being in the office four days a week, with the opportunity to work remotely one day a week. 

 

Professional Development:

The Events Manager should participate in all applicable training offered by ACBJ and the business unit. In addition, individual is encouraged participate in at least one external training opportunity each year, as agreed upon with the Publisher.

Other:

All team members should be prepared to assist with any other task requested by the Publisher.