19236 - Executive Assistant to Deputy Director of the Judicial College and Deputy Director of Strategy and Change
East Midlands, London, Yorkshire and the Humber, Leeds, London, Loughborough
Full Time
12 hours ago
$29,303 - $35,564 GBP
Key skills
Artificial IntelligenceCommunicationCollaboration
About this role
This vacancy is only available to existing Civil Servant employees and employees of accredited non-departmental public bodies (NDPBs). Please review the "Eligibility" section before you apply.
General Information
Salary
The national salary range is £29,303 - £31,061, London salary range is £33,551 - £35,564. Your salary will be dependent on your base location
Working Pattern
Full Time
Vacancy Approach
Cross Government
Location
Leeds, London, Loughborough
Region
East Midlands, London, Yorkshire and the Humber
Closing Date
13-Jul-2026
Post Type
Permanent
Civil Service Grade
EO
Number of jobs available
1
Reserve List
12 Months
Job ID
19236
Descriptions & requirements
Job description
Closing date: 12th July 2026
Job Title: Executive Assistant to the Deputy Director of the Judicial College and Deputy Director of Strategy and Change
Directorate: Judicial College, Judicial Office
Team: Chief of Staff Team, Strategy, Change and Governance, Judicial College
Location and Working Pattern: Royal Courts of Justice, London, Loughborough Magistrates’ Court, Loughborough, 5 Wellington Place, Leeds
Fulltime
Duration: Permanent
Grade: EO
Level of NSV required: CTC
Background
The role provides a unique opportunity to interact with key stakeholders and senior judiciary. Your role will be integral to the efficient running of the Judicial Office, ensuring that the workloads of two senior civil servants, the Deputy Director of the Judicial College and Deputy Director of Strategy and Change, are managed effectively. The role would suit someone with strong organisational and communication skills
The Judicial College
The principal role of Judicial College is to support the Lady Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for the arrangements for training the judiciary in an ever-evolving justice system. Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the College has the right support in place to provide advice on the design and delivery of training, innovative digital systems to support delivery and that seminars are well-organised.
We are a unique branch of the civil service, independent from Government, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. The Judicial Office reports to, and is accountable to, the Lady Chief Justice and was set up in 2006 to provide support to them and to the wider judiciary. The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lady Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.
Job Description
This role will provide executive assistant support to the Judicial College’s Deputy Director and the Judicial Office’s Deputy Director of Strategy and Change. Our team works to ensure that they are in the right place, with the right people, at the right time to support priority outcomes.
This role will sit within the College’s Chief of Staff Team which is part of the College’s Strategy, Change and Governance Team.
Although the senior civil servants this role supports are based in London, this role can be based at either the Leeds, London or Loughborough College office. The Chief of Staff Team is based across sites and some travel to the difference offices may be required for staff engagement purposes.
Main Activities/Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
- Proactively managing the Deputy Director’s diaries, resolving conflicting scheduling requests and ensuring their time is managed efficiently;
- Rearranging and prioritising engagements, considering the sequencing, cycles and long-term effects of altering appointments in the diary;
- Corresponding with both Judicial Office officials and senior judiciary on behalf of the Deputy Directors;
- Thinking ahead and liaising with colleagues to ensure they have the papers and information they require and adequate time for reading and consideration;
- Co-ordinating meetings (including room booking/ensuring appropriate digital arrangements are in place, greeting and escorting of visitors/use of digital lobbies, printing/organising of agenda and meeting papers);
- Arranging travel and overnight accommodation;
- Issuing welcome letters on behalf the Deputy Director of the College and arranging introductory meetings with new starters;
- Providing wider administrative support to the College’s Strategy, Change and Governance team.
Please note however, the work is not limited to this and will change according to business need.
You will also be a proactive and flexible member of the Strategy, Governance and Change team, contributing to the overall impact and professionalism of the team, including undertaking any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Working in the Strategy Governance and Change team and directly with two Deputy Directors will give the successful candidate a real insight into the workings of both the Office and College at the highest levels.
Person Specification
Essential
The successful candidate will be able to demonstrate:
- Excellent organisational skills with keen attention to detail.
- Ability to work flexibly, manage conflicting demands and swiftly reprioritise so that sudden changes do not adversely impact on delivery.
- Ability to communicate clearly and build effective working relationships with internal/external colleagues/judiciary.
- Strong MS Office skills, including proficiency in the use of Outlook, plus other collaborative tools such as Teams.
Desirable
• Previous PA/diary management experience is desirable but not essential.
Assessment Criteria
Behaviours
• Delivering at Pace
• Working Together
• Managing a Quality Service
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Vacancies advertised “cross-government” are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
Reserve list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information
MoJ:
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference 19236
HMPPS
If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference
Job Description Attachment
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Executive Assistant EOI Job Advert.docx (Job Description Attachment)
Application form stage assessments
Behaviours
A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Behaviours Application Form Question Word Limit
250
Working Together
Managing a Quality Service
Delivering at Pace
Experience
We will assess your experience for this role via the following methods
Statement of Suitability
Evidence of Experience
Statement of Suitability
Interview stage assessments
Interview Dates
Week Commencing: Estimated to be 27th July 2026
Behaviours
Working Together
Managing a Quality Service
Delivering at Pace
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.
Level of security checks required
Counter Terrorism Check (CTC)
Use of Artificial Intelligence (Al)
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.