Executive Assistant to the CEO & Chief of Staff - 890

Key Responsibilities:

Executive Support

Provide comprehensive support to the CEO and Chief of Staff, managing highly complex calendars, competing priorities, and strategic scheduling decisions.

Coordinate extensive domestic and international travel, often on short notice, including detailed itineraries, logistics, briefing materials, and contingency planning.

Prepare and manage executive meeting agendas, briefing documents, presentations, and follow-up actions.

Serve as a trusted gatekeeper and advisor, ensuring the CEO's time is allocated effectively against strategic priorities.

Anticipate issues before they arise and proactively develop solutions in a rapidly evolving environment.

Leadership of Executive Assistant Function

Lead and coordinate the company's Executive Assistant team, establishing best practices, processes, and standards across executive support activities.

Mentor and develop EA staff while fostering a culture of collaboration, responsiveness, and professionalism.

Drive consistency and operational excellence in executive support across the organization.

Partner with senior leaders to continuously improve executive operations as the company scales.

Board of Directors Support

Support the CEO, Chief of Staff, and Corporate Secretary in planning and executing Board and committee meetings.

Coordinate logistics, materials, communications, and meeting preparation for the company's independent Board of Directors.

Maintain confidentiality and professionalism when interacting with Board members and senior advisors.

Assist with Board-related travel, meeting scheduling, and follow-up activities.

Executive and External Engagement

Act as a primary point of contact for internal and external stakeholders on behalf of the CEO's office.

Build effective relationships with executive offices across customers, partners, investors, government organizations, and peer companies.

Interface confidently and professionally with fellow CEOs, Board members, investors, and senior executives.

Support executive events, leadership offsites, customer engagements, and strategic company initiatives.

Operational Excellence

Drive special projects and cross-functional initiatives on behalf of the CEO and Chief of Staff.

Manage sensitive and confidential information with the highest level of discretion.

Create structure and organization amid ambiguity while maintaining exceptional attention to detail.

Help scale executive office processes to support the company's rapid growth trajectory.

YOU MUST HAVE:

Bachelor’s Degree minimum
10+ years of experience supporting C-level executives, including significant experience supporting a CEO or equivalent senior executive.
Experience working within a publicly traded company, preferably during periods of rapid growth, transformation, or post-IPO scaling.
Demonstrated experience supporting Board of Directors activities and executive governance processes.
Proven success managing complex domestic and international travel schedules.
Experience leading or coordinating executive support teams.
Exceptional organizational, communication, and project management skills.
Strong executive presence, judgment, and interpersonal skills.
Ability to operate effectively under pressure and adapt quickly to changing priorities.
Absolute discretion and integrity in handling highly confidential information.
Advanced proficiency with Microsoft Office, Outlook, PowerPoint, Teams, and modern collaboration tools.
Due to Contractual requirements, must be a U.S. Person defined as, U.S. citizen permanent resident or green card holder, workers granted asylum or refugee status.

WE VALUE:

Experience in a technology, deep technology, engineering, semiconductor, AI, quantum computing, aerospace, advanced manufacturing, or similar innovation-driven environment.
Experience supporting executive interactions with investors, analysts, and public company stakeholders.
Experience working with globally distributed leadership teams.