Accounts Payable Specialist

Job Summary

The primary role of an Accounts Payable Specialist is to ensure that the company''s bills are paid accurately and on time while adhering to company policies and procedures. This position is responsible for processing invoices, maintaining financial records, supporting month-end activities, and providing excellent service to vendors and internal stakeholders.

Responsibilities

• Ensure invoice processing is performed timely and accurately.
• Process weekly cash disbursements (check runs).
• Reconcile vendor statements and resolve discrepancies or outstanding invoices in a timely manner.
• Provide exceptional customer service via phone, email, and in-person to vendors and internal customers, resolving issues as they arise.
• Manage open Purchase Orders (POs) to facilitate timely vendor payments.
• Assist with month-end processing, including month-end accruals and General Ledger reconciliations.
• Support 1099 reporting and filing.
• Assist with special projects and perform additional duties as assigned.
• Cross-train or support cross-training in other functional areas to provide team coverage and succession planning.

Required Qualifications

• Bachelor''s degree in Accounting, Finance, Business, or a related field and at least 1 year of Accounts Payable experience; OR
• 5+ years of Accounts Payable experience in lieu of a degree.

Required Skills

• Ability to work independently as well as collaboratively within a team.
• Strong attention to detail with a focus on accuracy in invoice processing and data entry.
• Excellent organizational and time management skills with the ability to prioritize high-volume workloads.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including:
• Microsoft Excel (data entry and basic formulas required)
• Microsoft Outlook
• Microsoft Word

Preferred Qualifications

• CAPA (Certified Accounts Payable Associate) certification.
• CAPP (Certified Accounts Payable Professional) certification.
• Previous experience working with a Purchase Order (PO) system.

Technical Skills

Required

• Microsoft Excel (Basic to Intermediate)
• Data Entry
• Basic Formulas
• Sorting & Filtering

Preferred

• Pivot Tables
• Purchase Order (PO) systems

Top 3 Requirements

1. Ability to work independently and as part of a team.
2. Ability to prioritize and manage high-volume workloads.
3. Strong proficiency in Microsoft Office, particularly Microsoft Excel.