Contract Administrator I/II - Maritime Division

TxDOT's Maritime Division is looking for a Contract Administrator I or II located at 6230 Stassney Ln.. Austin, TX.  

We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let’s talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, employee wellness program, career development programs, tuition assistance, and various other benefits. 

Stassney Campus: https://youtu.be/u42vEZacDgA

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Contract Administrator I and II

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

Contract Administrator I

• Serves as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for
  compliance with certification requirements, laws, regulations, policies, and procedures.
• Coordinates analysis, oversees interpretation of legislation, statutes, federal regulations and coordinates the
  development of policies and procedures to ensure compliance with Department and governmental regulations.
• Develops short and long-term strategies and goals for the administration of assigned contracts.
• Oversees development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts,
  procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Oversees the administration of complex agreements and contracts.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental
  contracting rules, regulations and procedures.
• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides
  assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants.
• Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical
  training; providing input on employees’ career conversations; approving employees’ leave requests to ensure operations coverage;
  and presenting workflow and operational updates to the supervisor/manager.
• Performs other job responsibilities as assigned.

Contract Administrator II - All of the above plus

• Develops and implements management controls and oversight procedures.
• Develops and monitors the section/branch budget.
• Develops methodologies, rules and procedures.
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key
  metrics.
• Coordinates the training of new professional and/or technical contract staff.
   

Minimum Qualifications:

Contract Administrator I and II
Education: Bachelor's Degree in business administration, finance, or a related discipline.

Experience:   

Contract Administrator I - 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Contract Administrator II - 7 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Competencies:

Contract Administrator I

Extensive knowledge of

• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract negotiation, development and management methods
• Contract billing procedures

Expert skill in

• Developing, interpreting, and implementing policies, procedures, and technical information
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Persuasion and negotiation of critical issues
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting
  notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements

Proficient skill in

• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments

Contract Administrator II - All of the above plus

Extensive knowledge of

• Contract administration/management systems

Expert skill in

• Scheduling work assignments
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts
  or data; drawing correct inferences from information and making recommendations that support business decisions
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Developing and giving presentations

Other Attributes

• Delegates both routine and important tasks and decisions; shares authority but has ultimate accountability

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
 

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information