Executive Assistant

We are a part of The Jamaica National Group Limited and together, we represent a globally respected brand, boldly finding ways to enrich lives and build better communities. Our core values make us who we are and are demonstrated in everything we do; rooted in RESPECT we believe our everyday jobs contribute to something bigger than ourselves. We are dependable and pride ourselves in our authenticity and in the transparent solutions we create that bring value to our customers.

Job Category: Supervisory

Contract: Permanent

Records Management & Document Control

• Manage incoming and outgoing correspondence, ensuring timely routing, dispatch, and filing

• Maintain investigative records, evidence logs, and document registers

• Track and log counterfeit notes and other sensitive materials

• Ensure proper organization, storage, and retrieval of physical and electronic files

• Coordinate transfer of records in line with established procedures

Reporting & Administrative Support

• Prepare and submit monthly and ad hoc reports for management and regulatory bodies

• Compile, review, and maintain supporting documentation for all reports

• Respond to reporting requests and support regulatory submissions within required timelines

Calendar & Meeting Coordination

• Manage the calendar of the Head, Corporate Integrity Unit

• Schedule meetings, interviews, and appointments, ensuring no conflicts

• Coordinate meeting logistics and prepare/distribute minutes and notes

General Administrative Support

• Provide administrative assistance across the Unit, including document preparation

• Track attendance, leave records, and routine office requirements

• Monitor and replenish office supplies

• Support expense tracking and documentation processes

Stakeholder & Front Office Support

• Receive and assist visitors and stakeholders in a professional and courteous manner

• Manage receipt, verification, and routing of packages and documents

• Support meetings and stakeholder engagements as required

Professional Development & Compliance

• Participate in ongoing professional development aligned with performance plans

• Stay updated on policies, procedures, and regulatory requirements

• Support audit readiness and maintain compliance documentation

REQUIRED QUALIFICATIONS & EXPERIENCE

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field

• Minimum of two (2) years’ experience in an administrative or operational support role

• Proven experience in records management, reporting, and executive support

• Strong proficiency in Microsoft Office Suite

• Experience working in a confidential, fast-paced environment

PERSONAL ATTRIBUTES

• Strong organizational and time management skills with attention to detail

• Excellent written and verbal communication skills

• High level of professionalism, discretion, and integrity

• Ability to manage multiple priorities and meet strict deadlines

• Proactive, resourceful, and capable of working independently

• Strong interpersonal skills with the ability to engage stakeholders effectively

Application Closing Date: July 7,2026