Accounts Payable Clerk

As a key member of the accounting team, the Accounts Payable Clerk is responsible for handling the daily workflow of incoming invoices, validating documentation, resolving discrepancies, and maintaining precise financial records. This role directly supports the Accounts Payable Supervisor by contributing to a well‑organized, compliant, and efficient payables function that upholds internal controls and supports the broader goals of Finance and the organization.

 

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

• Opens all Accounts Payable mail and distributes invoices to appropriate personnel
• Inputs invoices into SAP system, resolving any discrepancies.
• Answers vendor inquiries.
• Prepares weekly check run by matching invoices with checks.
• Inputs all invoices and checks into Web-based or cloud software for retrieval.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Assists with special projects, as necessary.
• Process vendor invoices, ensuring accurate 3-way match (PO, Receipt, Invoice)
• Resolve invoice discrepancies and respond to vendor inquiries professionally
• Prepare weekly check runs and accurately code invoices for SAP entry
• Maintain accurate AP records in accordance with retention policy
• Support month-end close, including reconciliations and audit documentation.

 This role will report to the Accounting Supervisor

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• 1 to 3 years accounts payable experience ideally in a manufacturing or corporate environment.
• SAP experience mandatory
• Proficient in ERP systems (SAP or similar) and Microsoft Excel
• Ability to maintain AP ledger, voucher register, and manage vendor management workflows.