Construction Project Coordinator

Description

VETERANS ARE ENCOURAGED TO APPLY

Lonestar Electric Supply is seeking a Construction Project Coordinator to support the planning, coordination, and execution of corporate construction and real estate development projects. Reporting to the Construction Manager, this role is responsible for coordinating project documentation, schedules, procurement activities, permitting, and communication throughout the lifecycle of warehouse construction, branch expansion, renovation, and acquisition projects.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position is designed to grow alongside the organization, providing increasing responsibility for project coordination while supporting the successful execution of the company's construction and development initiatives.

Responsibilities:

• Coordinate the planning, administration, and execution of corporate construction and real estate development projects.
• Maintain project documentation, file structures, and records for all active construction projects.
• Organize feasibility studies, design documents, permits, contracts, drawings, specifications, and project closeout documentation.
• Track permit applications, inspections, agency correspondence, and regulatory deadlines to ensure project milestones are met.
• Coordinate procurement activities by soliciting subcontractor and vendor quotations, organizing bid packages, and preparing comparison summaries.
• Assist with contract administration by maintaining project agreements, tracking milestones, documenting key contract terms, and monitoring deliverables.
• Support real estate due diligence by organizing environmental reports, surveys, inspections, engineering reports, and related documentation.
• Maintain project schedules, milestone tracking, and status updates using Smartsheet or other project management software.
• Prepare project reports, executive summaries, meeting agendas, correspondence, and presentation materials.
• Coordinate communication between contractors, architects, engineers, consultants, vendors, and internal departments.
• Monitor project budgets, schedules, commitments, and action items while proactively identifying potential risks or delays.
• Coordinate Requests for Information (RFIs), submittals, change orders, and project closeout documentation.
• Schedule project meetings, document meeting minutes, and ensure follow-up items are completed.
• Identify opportunities to improve project coordination processes, documentation standards, and operational efficiency.
• Perform other duties as assigned by management.

Requirements:

• Associate's or Bachelor's degree in Construction Management, Engineering, Architecture, Business, or related field preferred.
• 2–4 years of experience in construction coordination, project administration, commercial construction, or related field.
• Working knowledge of commercial construction processes, permitting, bidding, contract administration, and project closeout.
• Experience supporting warehouse, industrial, commercial, or retail construction projects preferred.
• Experience utilizing Smartsheet, Microsoft Project, or similar project management software preferred.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects, competing priorities, and changing deadlines.
• Ability to read and interpret construction drawings, specifications, and project documentation preferred.
• Self-motivated with strong analytical, problem-solving, and organizational abilities.
• Desire to grow professionally and assume increasing responsibility within the construction and real estate development function.

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine, and computer printer.
• Travel to construction sites, branch locations, and meetings may be required based on business needs.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Paid Holidays

Disclaimer:

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.