Meeting and Event Coordinator

We are looking for Meeting and Event Coordinator for our client in Durham, NC

Job Title: Meeting and Event Coordinator

Job Location: Durham, NC

Job Type: Contract

Job Overview:

Requirement/Must Have:

• 2 4 years of experience in event coordination, hospitality, or similar role.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Experience managing vendors, budgets, and multiple events simultaneously.
• Proficiency in Microsoft Office.
• Strong attention to detail with an eye for quality, food, and aesthetics.
• Ability to work independently in a fast-paced environment.

Responsibilities:

• Plan, coordinate, and execute meetings, events, and team activities.
• Partner with stakeholders to understand goals and recommend themes, catering, setup, and decor.
• Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities.
• Directly responsible for event setup, teardown, and on-site execution.
• Manage vendor relationships, contracts, and performance.
• Track budgets, expenses, and identify cost-saving opportunities.
• Order and maintain food, snacks, and event supplies.
• Create event timelines, diagrams, and post-event follow-ups.
• Support employee engagement through seasonal events, pop-ups, and special programs.