Office Administrator

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.   

The Office Administrator will be responsible for assisting the Office and Administration Manager in ensuring that all guests of the Great Neck office are being met with the highest standards of hospitality and professionalism.                                                        

II.  EDUCATION/CERTIFICATIONS

• High School Diploma or GED required.
• College degree or equivalent experience preferred.                                                            

III.  KEY RESPONSIBILITIES

• Greet guests and direct them to the appropriate person or office.
• Answer, screen, and forward incoming phone calls in a friendly, positive manner.
• Schedule appointments.
• Manage the Concur expense platform.
• Keep office up to date with stationary materials which includes ordering appropriate office supplies.
• Keep updated record of office expenses.
• Receive, sort and distribute mail/deliveries to the office.
• Provide accurate information to guests and employees.
• Prepare meeting and training rooms.
• Utilize Iovino computers with skill and proficiency.
• Perform any other ad-hoc administrative and clerical duties upon request.

IV.  QUALIFICATIONS OF THE POSITION

• Excellent written and verbal communication skills.
• Detail oriented and organized.
• Competent in Microsoft Word, Excel, and Outlook.
• Customer service experience.

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