Accounts Payable Specialist

Description

PURPOSE OF POSITION:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.  The full-time Accounting Payable Specialist will work alongside our Accounting Department to ensure our organization’s accounts payables are recorded accurately and timely. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able to work independently, while following through on assignments.  

ESSENTIAL FUNCTIONS:

• Processes daily mail.
• Processes invoices for payment through proper approval procedures.
• Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and work with vendors and internal departments to keep accounts current.
• Serve as backup and assists with running checks as needed.
• Assists with training staff on using the electronic expense reporting system, and processing of expense reports.
• Completes monthly and annual financial reports for various departments and entities
• Maintains grant backup documentation.
• Performs other duties as assigned.

YMCA LEADERSHIP COMPETENCIES:

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others. 

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:

1. Associate’s degree preferred or equivalent.

2. Knowledge of general ledger and accounting functions preferred.

3. Experience in data entry with working knowledge of spreadsheets and word processing.

4. Strong customer service and relationship building skills.

5. Excellent problem solving skills.

WORK SCHEDULE:

The schedule for this position is generally Monday through Friday, 8:00am-5:00pm, though overtime, evenings, and weekend work will be required depending on the business needs. 

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.  The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds. 
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

The YMCA of Memphis & the Mid-South aims to provide quality and safe youth programs for all. We are committed to making a continuous effort to prevent the abuse of children: verbally, physically, emotionally and sexually. All allegations or suspicions of child abuse are taken seriously and will be reported to the State for investigation with full cooperation from the YMCA of Memphis & the Mid-South.

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